Detention Facility Administrative Specialist

GardaWorld Federal Services; San Antonio (TX); On-site; USD 26,000 - 37,000; Full time

Job summary

GardaWorld Federal Services seeks an organized administrative support specialist to assist with detention facility operations, records management, scheduling, and data entry. The role requires discretion, professionalism, and the ability to support multiple departments in a fast-paced environment.

You will maintain filing systems, handle correspondence, and help with procurement while ensuring confidentiality and compliance with facility requirements.

Qualifications

• Minimum of two (2) years of administrative experience within military, law enforcement, or detention/corrections.
• Must possess ability to navigate Microsoft programs, specifically Word, Excel, and Outlook.
• Must possess strong attention to detail.
• Must be able to provide proof of citizenship or legal US work authorization.
• If prior active-duty military, must provide copies of DD214(s) showing discharge condition.
• Must consent to fingerprinting.
• Must be at least 21 years of age.
• Must possess a high school diploma or equivalent.
• Clean criminal record and ability to pass a comprehensive background check and security screening.
• Ability to pass a preemployment medical assessment and drug screening.
• Excellent communication, observation, and report-writing skills.
• Ability to remain calm and effective under pressure and in high-stress situations.
• Ability to work flexible shifts, including nights, weekends, and holidays.

Responsibilities

• Process operational paperwork, resident documentation, reports, and administrative records accurately and efficiently.
• Maintain organized filing systems for facility documentation, personnel records, operational reports, and resident information.
• Answer phones, coordinate office communications, and assist visitors, contractors, and facility personnel as necessary.
• Perform data entry tasks and maintain accurate electronic records and tracking systems.
• Support supervisors and department managers with scheduling, reporting, and administrative coordination.
• Prepare correspondence, spreadsheets, reports, and operational documents using office software systems.
• Ensure sensitive information and confidential records are properly secured and maintained according to facility requirements.
• Coordinate office supply inventories and assist with procurement or ordering activities.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

GardaWorld Federal Services seeks an organized administrative support specialist to assist with detention facility operations, records management, scheduling, and data entry. The role requires discretion, professionalism, and the ability to support multiple departments in a fast-paced environment.

You will maintain filing systems, handle correspondence, and help with procurement while ensuring confidentiality and compliance with facility requirements.