Administrative Staff Member

GardaWorld Federal Services; San Antonio (TX); Sur place; USD 26 000 - 37 000; Plein temps

Résumé du poste

GardaWorld Federal Services seeks an organized administrative support specialist to assist with detention facility operations, records management, scheduling, and data entry. The role requires discretion, professionalism, and the ability to support multiple departments in a fast-paced environment.

You will maintain filing systems, handle correspondence, and help with procurement while ensuring confidentiality and compliance with facility requirements.

Qualifications

• Minimum of two (2) years of administrative experience within military, law enforcement, or detention/corrections.
• Must possess ability to navigate Microsoft programs, specifically Word, Excel, and Outlook.
• Must possess strong attention to detail.
• Must be able to provide proof of citizenship or legal US work authorization.
• If prior active-duty military, must provide copies of DD214(s) showing discharge condition.
• Must consent to fingerprinting.
• Must be at least 21 years of age.
• Must possess a high school diploma or equivalent.
• Clean criminal record and ability to pass a comprehensive background check and security screening.
• Ability to pass a preemployment medical assessment and drug screening.
• Excellent communication, observation, and report-writing skills.
• Ability to remain calm and effective under pressure and in high-stress situations.
• Ability to work flexible shifts, including nights, weekends, and holidays.

Responsabilités

• Process operational paperwork, resident documentation, reports, and administrative records accurately and efficiently.
• Maintain organized filing systems for facility documentation, personnel records, operational reports, and resident information.
• Answer phones, coordinate office communications, and assist visitors, contractors, and facility personnel as necessary.
• Perform data entry tasks and maintain accurate electronic records and tracking systems.
• Support supervisors and department managers with scheduling, reporting, and administrative coordination.
• Prepare correspondence, spreadsheets, reports, and operational documents using office software systems.
• Ensure sensitive information and confidential records are properly secured and maintained according to facility requirements.
• Coordinate office supply inventories and assist with procurement or ordering activities.

Connaissances

Administrative experience

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Formation

High school diploma or equivalent

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

POSITION INFORMATION: BASIC DETAILS

Location: San Antonio, TX
Full-Time/Part-Time: Full-time
FLSA Status: Non-Exempt/Hourly
Travel Requirement: No
Teleworking: No
Pay: $23.09/hr. ($18.00/hr. base rate + $5.09 H&W)

• Pay rates listed reflect the full rate for this position, including both the base pay and health and welfare benefits in accordance with applicable requirements. Pay is based on numerous factors including market location and may vary depending on job-related knowledge, skills, and experience.
• Note: We are currently building a pipeline for this role, with an expected start of Spring 2027
  

POSITION SUMMARY INFORMATION: DUTIES AND REQUIREMENTS

Position Overview: In this role, you will provide administrative and clerical support for detention facility operations by assisting with records management, scheduling, filing systems, data entry, and operational documentation. This position requires strong organizational skills, professionalism, confidentiality, and the ability to support multiple departments within a fast-paced detention environment.
Responsibilities:

• Process operational paperwork, resident documentation, reports, and administrative records accurately and efficiently.
• Maintain organized filing systems for facility documentation, personnel records, operational reports, and resident information.
• Answer phones, coordinate office communications, and assist visitors, contractors, and facility personnel as necessary.
• Perform data entry tasks and maintain accurate electronic records and tracking systems.
• Support supervisors and department managers with scheduling, reporting, and administrative coordination.
• Prepare correspondence, spreadsheets, reports, and operational documents using office software systems.
• Ensure sensitive information and confidential records are properly secured and maintained according to facility requirements.
• Coordinate office supply inventories and assist with procurement or ordering activities.
  

Qualifications:

• Must possess a minimum of two (2) years of administrative experience within military, law enforcement, or detention/corrections.
• Must possess ability to navigate Microsoft programs, specifically Microsoft Word, Excel, and Outlook.
• Must possess strong attention to detail.
• Must be able to provide proof of citizenship or legal US work authorization.
• If prior active-duty military, must provide copies of DD214(s) showing discharge condition.
• Must consent to fingerprinting.
• Must be at least 21 years of age.
• Must possess a high school diploma or equivalent
• Clean criminal record and ability to pass a comprehensive background check and security screening.
• Ability to pass a preemployment medical assessment and drug screening.
• Excellent communication, observation, and report-writing skills.
• Ability to remain calm and effective under pressure and in high-stress situations.
• Ability to work flexible shifts, including nights, weekends, and holidays.
  

Work Environment:

Employees may be exposed to extreme cold or hot weather conditions, fumes, or airborne particles, toxic or caustic chemicals, and loud noise.

Physical Requirements:

Employees may be required to remain in a stationary position, stand, push, pull, climb, kneel, crawl, balance, squat, bend, and reach. Employees may be also required to use gear to move items around, including, but not limited to, carts and dollies. Employees may also be occasionally required to lift and/or move up to 49 pounds.

GardaWorld Federal Services is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.