Administrative Staff Member

Gardaworld Federal Services Llc; San Antonio (TX); On-site; USD 28,000 - 37,000; Full time

Job summary

GardaWorld Federal Services in the United States is seeking an Administrative Staff Member to provide clerical support for detention facility operations, including records management, scheduling, filing, data entry, and documentation.

This full-time role requires at least two years of admin experience in military or detention settings, proficiency with Word, Excel, and Outlook, and the ability to obtain citizenship verification and pass background checks.

Qualifications

• Minimum two years of administrative experience within military, law enforcement, or detention/corrections.
• Proficient with Microsoft Word, Excel, and Outlook.
• Ability to provide proof of citizenship or legal US work authorization.
• Fingerprinting and background checks; preemployment medical and drug screening.
• Must be 21+ years old; high school diploma or equivalent; clean criminal record.
• Ability to work flexible shifts including nights, weekends, holidays.
• Excellent communication, observation, and report-writing skills.

Responsibilities

• Process operational paperwork, resident documentation, reports, and administrative records.
• Maintain organized filing systems for facility documentation and records.
• Answer phones, coordinate office communications, assist visitors and staff.
• Perform data entry tasks and maintain electronic records and tracking.
• Support scheduling, reporting, and administrative coordination.
• Prepare correspondence, spreadsheets, reports, and documents using office software.
• Secure confidential information according to facility requirements.
• Coordinate office supply inventories and procurement activities.

Skills

Administrative skills

Attention to detail

Communication skills

Ability to work under pressure

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Staff Member

POSITION INFORMATION: BASIC DETAILS

Full-Time/Part-Time: Full-time

FLSA Status: Non-Exempt/Hourly

Travel Requirement: No

Teleworking: No

Pay: $23.09/hr. ($18.00/hr. base rate + $5.09 H&W)

*Pay rates listed reflect the full rate for this position, including both the base pay and health and welfare benefits in accordance with applicable requirements. Pay is based on numerous factors including market location and may vary depending on job-related knowledge, skills, and experience.

*Note: We are currently building a pipeline for this role, with an expected start date of later this year

POSITION SUMMARY INFORMATION: DUTIES AND REQUIREMENTS

Position Overview:In this role, you will provide administrative and clerical support for detention facility operations by assisting with records management, scheduling, filing systems, data entry, and operational documentation. This position requires strong organizational skills, professionalism, confidentiality, and the ability to support multiple departments within a fast-paced detention environment.

Responsibilities:

• Process operational paperwork, resident documentation, reports, and administrative records accurately and efficiently.
• Maintain organized filing systems for facility documentation, personnel records, operational reports, and resident information.
• Answer phones, coordinate office communications, and assist visitors, contractors, and facility personnel as necessary.
• Perform data entry tasks and maintain accurate electronic records and tracking systems.
• Support supervisors and department managers with scheduling, reporting, and administrative coordination.
• Prepare correspondence, spreadsheets, reports, and operational documents using office software systems.
• Ensure sensitive information and confidential records are properly secured and maintained according to facility requirements.
• Coordinate office supply inventories and assist with procurement or ordering activities.

Qualifications:

• Must possess a minimum of two (2) years of administrative experience within military, law enforcement, or detention/corrections.
• Must possess ability to navigate Microsoft programs, specifically Microsoft Word, Excel, and Outlook.
• Must possess strong attention to detail.
• Must be able to provide proof of citizenship or legal US work authorization.
• If prior active-duty military, must provide copies of DD214(s) showing discharge condition.
• Must consent to fingerprinting.
• Must be at least 21 years of age.
• Must possess a high school diploma or equivalent
• Clean criminal record and ability to pass a comprehensive background check and security screening.
• Ability to pass a preemployment medical assessment and drug screening.
• Excellent communication, observation, and report-writing skills.
• Ability to remain calm and effective under pressure and in high-stress situations.
• Ability to work flexible shifts, including nights, weekends, and holidays.

Employees may be exposed to extreme cold or hot weather conditions, fumes, or airborne particles, toxic or caustic chemicals, and loud noise.

Physical Requirements:

Employees may be required to remain in a stationary position, stand, push, pull, climb, kneel, crawl, balance, squat, bend, and reach. Employees may be also required to use gear to move items around, including, but not limited to, carts and dollies. Employees may also be occasionally required to lift and/or move up to 49 pounds.

GardaWorld Federal Services is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.