Detail‑Oriented Records & Scanning Archivist

SGS North America Inc.; Lincolnshire (IL); On-site; USD 26,000 - 32,000; Full time

Job summary

SGS North America Inc. is seeking a detail-oriented Records Coordinator to scan records into the Intact system and manage filing for offsite storage. You will liaise with external storage suppliers for archiving, retrieval and destruction, ensuring accurate tracking and invoicing.

The role requires strong organization, proficiency with Word/Excel/PowerPoint/Outlook, and the ability to coordinate multiple projects in a fast-paced environment. On-site work in Lincolnshire, IL is expected.

Qualifications

• College Diploma or equivalent required.
• Detail-oriented and organized; able to manage multiple tasks.
• Proficient in Word, Excel, PowerPoint & Outlook.
• Experience coordinating multiple projects in a fast-paced environment.

Responsibilities

• Scan records to Intact system.
• Archive records and maintain filing list for records stored in outside storage location.
• Communicate with outside storage location supplier for archiving, retrieval and destruction.
• Evaluate the supplier as per SOP QAM-213 Evaluation of suppliers.
• Arrange copies of records as per client request and send to client.
• Ensure time is accounted for activities to charge clients.
• Send records to an approved offsite storage location on client request.
• Provide Scan Packet Cover Sheet and Raw Data Cover Sheet.
• Retrieve and re-file records when requested.
• Provide testing record for client and SGS personnel.
• Mutual back-up support to other team members as required.

Skills

Detail-oriented

Organized

Multi-project coordination

Education

College Diploma or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Job description

SGS North America Inc. is seeking a detail-oriented Records Coordinator to scan records into the Intact system and manage filing for offsite storage. You will liaise with external storage suppliers for archiving, retrieval and destruction, ensuring accurate tracking and invoicing.

The role requires strong organization, proficiency with Word/Excel/PowerPoint/Outlook, and the ability to coordinate multiple projects in a fast-paced environment. On-site work in Lincolnshire, IL is expected.