Documentation Archivist (3-6 Month Contract)

Sgs; Lincolnshire (IL); On-site; USD 26,000 - 32,000; Full time

Job summary

SGS is seeking a Documentation Archivist on a 3-6 month contract in Lincolnshire, IL. The role is full-time with hourly compensation of USD 19–23. Responsibilities include scanning records into Intact, archiving, and coordinating with offsite storage, while ensuring timely client requests are fulfilled.

The ideal candidate will have strong organization skills, attention to detail, and proficiency in MS Office. SGS emphasizes equal opportunity and professional, timely communication across teams.

Qualifications

• Experience organizing and archiving records using standard procedures.
• Strong attention to detail and accuracy in handling documents.
• Proficiency with MS Word, Excel, PowerPoint and Outlook.

Responsibilities

• Scan records into the Intact system.
• Archive records and maintain filing lists for storage.
• Coordinate with outside storage for archiving, retrieval and destruction.
• Prepare and send copies of records to clients as requested.
• Provide scanning cover sheets and raw data sheets.
• Retrieve and re-file records on request.
• Support team with mail processing and courier shipments.
• Communicate status and provide timely updates for decisions.

Skills

Record management

Attention to detail

Documentation

Communication

Multitasking

Tools

Word

Excel

PowerPoint

Outlook

Job description

Documentation Archivist (3-6 Month Contract)

• Full-time
• Compensation: USD 19 - USD 23 - hourly

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

• Scan records to Intact system
• Archive records and maintain filing list for records stored in outside storage location.
• Communicate with outside storage location supplier for archiving, retrieval and destruction. Evaluate the supplier as per SOP QAM-213 Evaluation of suppliers.
• Arrange copies of records as per C of A order (client request) and send to client. Assures time is accounted for the activities to charge clients.
• Send records to an approved offsite storage location on client request
• Provide Scan Packet Cover Sheet and Raw Data Cover Sheet
• Retrieve and re-file records when requested
• Provide testing record for client and SGS personnel
• Provide mutual back-up support to other members in the team as required
• Process incoming and outgoing mail when assigned
• Communicate in a timely manner on all levels with information that is needed to make a quick decision.
• Attend training sessions and ensure that training binder is current. Have a training record for every SOP version executed; If absent during training sessions, ensure training is performed and documented.
• May perform other responsibilities as assigned:
• Assist with Reception coverage as needed
• Assist with the preparation of courier shipments
• Prepare and supply the scanning cover sheets as per request

• Proven record of bringing effectiveness to processes and ability to be detailed and focused on any job assigned.
• Excellent organization skills and is detail oriented.
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook).
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

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