Detail-Oriented Purchasing Clerk - Inventory & PO Expert

Jobot; Norfolk (VA); On-site; USD 50,000 - 60,000; Full time

Job summary

Jobot is seeking a detail-driven Purchasing Clerk in Norfolk, VA to support purchasing and inventory operations. The role focuses on ensuring accurate orders, reliable inventory data, and smooth vendor credits and returns.

You will coordinate with Purchasing, Sales, Warehouse, Distribution, Accounting and Operations, manage purchase orders, monitor backorders, and keep records up to date, while communicating clearly and taking ownership from request to completion.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft 365 (Excel, Outlook, and Word) required.
• Purchasing, procurement, inventory experience preferred.
• Purchase order processing and inventory management experience preferred.
• Experience with EPASS or similar purchasing, inventory, ERP, or point-of-sale software preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment.

Responsibilities

• Prepare and process purchase orders, verifying product models, quantities, pricing, and vendor information.
• Communicate with suppliers regarding availability, order status, lead times, delivery schedules, and order changes.
• Track backorders, expedite deliveries, and communicate updates to internal teams.
• Resolve shortages, incorrect shipments, receiving discrepancies, and damaged merchandise.
• Submit, track, and reconcile manufacturer credits, following through until credits are received and accurately recorded.
• Coordinate product returns and maintain supporting documentation.
• Update product information, pricing, serial numbers, and inventory adjustments in company systems.
• Research discrepancies involving purchase orders, inventory, pricing, credits, and vendor programs.
• Support inventory planning, manufacturer promotions, special purchases, and buying activities as directed.
• Identify recurring issues and communicate potential solutions to purchasing leadership.

Skills

High school diploma

Microsoft 365 (Excel, Outlook, Word)

Purchasing/inventory experience

Purchase order processing

EPASS/ERP/POS software

Organizational skills

Communication skills

Problem-solving

Time management

Independent cross-department work

Education

High school diploma or equivalent

Tools

EPASS

ERP software

POS software

Job description

Jobot is seeking a detail-driven Purchasing Clerk in Norfolk, VA to support purchasing and inventory operations. The role focuses on ensuring accurate orders, reliable inventory data, and smooth vendor credits and returns.

You will coordinate with Purchasing, Sales, Warehouse, Distribution, Accounting and Operations, manage purchase orders, monitor backorders, and keep records up to date, while communicating clearly and taking ownership from request to completion.