Purchasing Clerk

Jobot; Norfolk (VA); On-site; USD 50,000 - 60,000; Full time

Job summary

Jobot is seeking a detail-driven Purchasing Clerk in Norfolk, VA to support purchasing and inventory operations. The role focuses on ensuring accurate orders, reliable inventory data, and smooth vendor credits and returns.

You will coordinate with Purchasing, Sales, Warehouse, Distribution, Accounting and Operations, manage purchase orders, monitor backorders, and keep records up to date, while communicating clearly and taking ownership from request to completion.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft 365 (Excel, Outlook, and Word) required.
• Purchasing, procurement, inventory experience preferred.
• Purchase order processing and inventory management experience preferred.
• Experience with EPASS or similar purchasing, inventory, ERP, or point-of-sale software preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment.

Responsibilities

• Prepare and process purchase orders, verifying product models, quantities, pricing, and vendor information.
• Communicate with suppliers regarding availability, order status, lead times, delivery schedules, and order changes.
• Track backorders, expedite deliveries, and communicate updates to internal teams.
• Resolve shortages, incorrect shipments, receiving discrepancies, and damaged merchandise.
• Submit, track, and reconcile manufacturer credits, following through until credits are received and accurately recorded.
• Coordinate product returns and maintain supporting documentation.
• Update product information, pricing, serial numbers, and inventory adjustments in company systems.
• Research discrepancies involving purchase orders, inventory, pricing, credits, and vendor programs.
• Support inventory planning, manufacturer promotions, special purchases, and buying activities as directed.
• Identify recurring issues and communicate potential solutions to purchasing leadership.

Skills

High school diploma

Microsoft 365 (Excel, Outlook, Word)

Purchasing/inventory experience

Purchase order processing

EPASS/ERP/POS software

Organizational skills

Communication skills

Problem-solving

Time management

Independent cross-department work

Education

High school diploma or equivalent

Tools

EPASS

ERP software

POS software

Job description

Purchasing Clerk

$50000 - $60000 per year | Norfolk, VA | On-site | Permanent

Detail-driven? Help keep purchasing and inventory running smoothly!

A bit about us:

Our client is seeking an organized, proactive Purchasing Clerk to support their purchasing and inventory operations. Working closely with Purchasing, Sales, Warehouse, Distribution, Accounting, and Operations, this person will help ensure orders are accurate, inventory information is reliable, and vendor credits and returns are resolved promptly.

Why join us?

• Join a growing retail organization with strong employee retention.
• Work with a supportive, approachable management team that values its employees.
• Become part of an established team where people choose to stay and build their careers.
• Contribute to the company’s continued growth while gaining experience across purchasing and retail operations.

Job Details

The Purchasing Clerk will manage purchase orders, monitor backorders, coordinate vendor returns and credits, and maintain accurate purchasing and inventory records. The ideal candidate communicates clearly, enjoys solving problems, and takes ownership of tasks from the initial request through completion.

Responsibilities

• Prepare and process purchase orders, verifying product models, quantities, pricing, and vendor information.
• Communicate with suppliers regarding availability, order status, lead times, delivery schedules, and order changes.
• Track backorders, expedite deliveries, and communicate updates to internal teams.
• Resolve shortages, incorrect shipments, receiving discrepancies, and damaged merchandise.
• Submit, track, and reconcile manufacturer credits, following through until credits are received and accurately recorded.
• Coordinate product returns and maintain supporting documentation.
• Update product information, pricing, serial numbers, and authorized inventory adjustments in company systems.
• Research discrepancies involving purchase orders, inventory, pricing, credits, and vendor programs.
• Support inventory planning, manufacturer promotions, special purchases, and buying activities as directed.
• Identify recurring issues and communicate potential solutions to purchasing leadership.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft 365, including Excel, Outlook, and Word.
• Previous purchasing, procurement, inventory, administrative, retail, or distribution experience preferred.
• Purchase order processing and inventory management experience strongly preferred.
• Experience with EPASS or similar purchasing, inventory, ERP, or point-of-sale software preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong follow-through and the ability to work independently and across departments.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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