Detail-Oriented MEP Project Coordinator

Ring & DuChateau, LLP | Consulting Engineers; Town of Brookfield (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

Ring & DuChateau, LLP is seeking a Project Coordinator to support the HVAC/Utilities team with project coordination and administrative duties in a professional services environment.

The successful candidate will organize documents, help with project setup and closeout, and maintain information flow across project teams, clients, and contractors, ensuring timely, accurate communications and deliverables.

Qualifications

• Associate degree or equivalent experience preferred.
• Experience in project coordination, administration, or support in a professional services environment preferred.
• Experience in architecture, engineering, construction, or consulting is a plus.
• Strong organization and time-management skills with ability to manage multiple priorities and deadlines.
• Attention to detail and commitment to high-quality work.
• Strong written and verbal communication skills.

Responsibilities

• Provide day-to-day project coordination and administrative support to Project Managers and project teams.
• Assist with project setup, organization, and closeout activities.
• Maintain project information, files, documentation, and other project-related resources.
• Coordinate project documentation to ensure materials are complete, accurate, and available to the team.
• Prepare, format, assemble, and distribute project correspondence, reports, and meeting materials.
• Coordinate meetings, scheduling, materials and follow-up items.
• Track project deadlines, deliverables, and action items.
• Support project billing and financial administration by coordinating information requested by Project Managers and Accounting.
• Identify missing information and upcoming deadlines; proactively follow up with stakeholders.

Skills

Organizational skills

Time management

Communication skills

Detail oriented

Team player

Proactive

Confidentiality

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Microsoft Teams

Deltek Vantagepoint

Job description

Ring & DuChateau, LLP is seeking a Project Coordinator to support the HVAC/Utilities team with project coordination and administrative duties in a professional services environment.

The successful candidate will organize documents, help with project setup and closeout, and maintain information flow across project teams, clients, and contractors, ensuring timely, accurate communications and deliverables.