Part-Time Commissioning Admin & Project Support

Ring & DuChateau, LLP | Consulting Engineers; Town of Brookfield (WI); On-site; USD 25,000 - 36,000; Part time

Job summary

Ring & DuChateau, LLP, a well-established MEP engineering firm, seeks a Commissioning Administrative Assistant to support the Commissioning team. This part-time role (~30 hours/week) focuses on organizing documentation, scheduling, reporting, and day-to-day administrative tasks.

Ideal candidates are highly organized, detail-oriented, responsive, and capable of supporting multiple team members in a professional services environment.

Qualifications

• Associate degree preferred; equivalent education/experience considered.
• Two or more years of administrative support experience preferred; in A/E/professional services a plus.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Excellent attention to detail and strong written and verbal communication.
• Professionalism, confidentiality, and collaborative, service-oriented approach.
• Proficiency with Microsoft Office and Adobe Acrobat; experience with Bluebeam Revu, CxAlloy, Procore or similar systems preferred.

Responsibilities

• Provide administrative and organizational support to keep the Commissioning team operate efficiently.
• Support the preparation and quality of commissioning reports, plans, specifications, presentations, proposals, and other department documents.
• Maintain organized department and project records, electronic files, templates, logs, spreadsheets, and administrative resources.
• Support department scheduling, meetings, travel, calendars, meeting documentation, and follow-up communication.
• Assist with routine communication and administrative coordination among commissioning staff, clients, contractors, and project teams.
• Support the department's use of CxAlloy, Procore, SharePoint, Bluebeam, and other document management or project systems.
• Provide general operational support, including supplies, equipment records, recalibration documentation, notary needs, and department initiatives.

Skills

Organizational skills

Time-management

Written and verbal communication

Confidentiality and professionalism

Multitasking

Education

Associate degree in Business Administration

Equivalent education/experience

Tools

Microsoft Office

Adobe Acrobat

Bluebeam Revu

CxAlloy

Procore

Job description

Ring & DuChateau, LLP, a well-established MEP engineering firm, seeks a Commissioning Administrative Assistant to support the Commissioning team. This part-time role (~30 hours/week) focuses on organizing documentation, scheduling, reporting, and day-to-day administrative tasks.

Ideal candidates are highly organized, detail-oriented, responsive, and capable of supporting multiple team members in a professional services environment.