Administrative Assistant

Ring & DuChateau, LLP | Consulting Engineers; Town of Brookfield (WI); On-site; USD 25,000 - 36,000; Part time

Job summary

Ring & DuChateau, LLP, a well-established MEP engineering firm, seeks a Commissioning Administrative Assistant to support the Commissioning team. This part-time role (~30 hours/week) focuses on organizing documentation, scheduling, reporting, and day-to-day administrative tasks.

Ideal candidates are highly organized, detail-oriented, responsive, and capable of supporting multiple team members in a professional services environment.

Qualifications

• Associate degree preferred; equivalent education/experience considered.
• Two or more years of administrative support experience preferred; in A/E/professional services a plus.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Excellent attention to detail and strong written and verbal communication.
• Professionalism, confidentiality, and collaborative, service-oriented approach.
• Proficiency with Microsoft Office and Adobe Acrobat; experience with Bluebeam Revu, CxAlloy, Procore or similar systems preferred.

Responsibilities

• Provide administrative and organizational support to keep the Commissioning team operate efficiently.
• Support the preparation and quality of commissioning reports, plans, specifications, presentations, proposals, and other department documents.
• Maintain organized department and project records, electronic files, templates, logs, spreadsheets, and administrative resources.
• Support department scheduling, meetings, travel, calendars, meeting documentation, and follow-up communication.
• Assist with routine communication and administrative coordination among commissioning staff, clients, contractors, and project teams.
• Support the department's use of CxAlloy, Procore, SharePoint, Bluebeam, and other document management or project systems.
• Provide general operational support, including supplies, equipment records, recalibration documentation, notary needs, and department initiatives.

Skills

Organizational skills

Time-management

Written and verbal communication

Confidentiality and professionalism

Multitasking

Education

Associate degree in Business Administration

Equivalent education/experience

Tools

Microsoft Office

Adobe Acrobat

Bluebeam Revu

CxAlloy

Procore

Job description

Ring & DuChateau, LLP is a well-established MEP engineering design firm with a team of more than 100 employees supporting the delivery of HVAC, plumbing, fire protection, electrical, lighting, technology, and commissioning services. We are seeking a Commissioning Administrative Assistant to provide administrative and organizational support to the Commissioning team.

This is a part-time, benefits-eligible position scheduled for approximately 30 hours per week. In this role, you will help keep the department organized and operating efficiently by supporting documentation, communication, scheduling, reporting, and other day-to-day administrative needs.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable supporting multiple team members and priorities in a professional services environment.

In this role you will:

• Provide administrative and organizational support that helps the Commissioning team operate efficiently and stay organized.
• Support the preparation and quality of commissioning reports, plans, specifications, presentations, proposals, and other department documents.
• Maintain organized department and project records, electronic files, templates, logs, spreadsheets, and administrative resources.
• Support department scheduling, meetings, travel, calendars, meeting documentation, and follow-up communication.
• Assist with routine communication and administrative coordination among commissioning staff, clients, contractors, and project teams.
• Support the department's use of CxAlloy, Procore, SharePoint, Bluebeam, and other document management or project systems.
• Provide general operational support, including supplies, equipment records, recalibration documentation, notary needs, and department initiatives.

In this role you will need:

• An associate degree in Business Administration, Office Administration, or a related field preferred; equivalent education and experience will be considered.
• Two or more years of administrative support or office administration experience preferred; experience in architecture, engineering, construction, or professional services is a plus.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and strong written and verbal communication skills.
• Professionalism, sound judgment, confidentiality, and a collaborative, service-oriented approach.
• Proficiency with Microsoft Office and Adobe Acrobat; experience with Bluebeam Revu, CxAlloy, Procore, or similar systems is preferred.
• An interest in learning commissioning terminology, processes, and department-specific systems.