Detail‑Oriented AP Specialist — Process & Vendor Relations

Massman Companies, Inc.; Alexandria (MN); On-site; USD 28,000 - 33,000; Full time

Job summary

Massman Companies, Inc. is seeking an Accounts Payable Specialist to join our Finance team. You will ensure accurate processing of vendor invoices, maintain vendor records, and support timely payments and month-end close in a manufacturing environment.

The role emphasizes accuracy, strong internal controls, and collaboration with internal teams and external vendors. The ideal candidate has a 2-year degree and at least two years in AP or related accounting, with ERP experience preferred

Qualifications

• Associate degree in Accounting, Finance, Business, or equivalent.
• At least two years of accounts payable or related accounting experience.
• Strong understanding of accounting principles, accounts payable processes, and internal controls.
• Experience with ERP systems; NetSuite experience preferred.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong attention to detail, sound judgment, and practical problem-solving skills.
• Ability to prioritize responsibilities, meet deadlines, and maintain accuracy with limited supervision.
• Clear written and verbal communication skills and a commitment to honesty, integrity, and pride in your work.
• Manufacturing industry experience is preferred.

Responsibilities

• Process Vendor Invoices: Enter invoices accurately and on time, ensuring appropriate coding, approvals, and complete supporting documentation.
• Resolve Matching Discrepancies: Match invoices to purchase orders and receiving documentation. Identify, communicate, and resolve three-way match exceptions promptly.
• Maintain Vendor Records: Keep vendor tax and payment information complete, accurate, and current in accordance with company controls.
• Reconcile Vendor Statements: Research outstanding items and resolve missing invoices, credits, duplicate charges, and other discrepancies in a timely manner.
• Support Timely Payments: Help process approved vendor payments according to established terms while minimizing late fees, duplicate payments, and avoidable vendor issues.
• Support Month-End Close: Assist with account reconciliations and close activities so accounts payable information is complete and accurate for timely reporting.
• Build Strong Working Relationships: Respond professionally and promptly to vendor and internal team inquiries, helping resolve issues and keep work moving.
• Support Audit Requests: Provide complete, accurate, and organized documentation within required timelines for internal and external audits.
• Protect Information and Follow Controls: Safeguard confidential financial and vendor information. Follow company policies, internal controls, and GAAP, and elevate potential issues appropriately.
• Look for Ways to Improve: Identify practical opportunities to improve workflows, strengthen controls, and enhance the accuracy and quality of accounts payable work.

Skills

Attention to detail

Problem solving

Communication

Education

2 Year Degree

Tools

NetSuite

Excel

Word

Outlook

Job description

Massman Companies, Inc. is seeking an Accounts Payable Specialist to join our Finance team. You will ensure accurate processing of vendor invoices, maintain vendor records, and support timely payments and month-end close in a manufacturing environment.

The role emphasizes accuracy, strong internal controls, and collaboration with internal teams and external vendors. The ideal candidate has a 2-year degree and at least two years in AP or related accounting, with ERP experience preferred