Accounts Payable I

Massman Companies; Alexandria (MN); Sur place; USD 28 000 - 33 000; Plein temps

Résumé du poste

Massman Companies, Inc. is seeking an Accounts Payable Specialist to join our Finance team. You will ensure accurate processing of vendor invoices, maintain vendor records, and support timely payments and month-end close in a manufacturing environment.

The role emphasizes accuracy, strong internal controls, and collaboration with internal teams and external vendors. The ideal candidate has a 2-year degree and at least two years in AP or related accounting, with ERP experience preferred

Qualifications

• Associate degree in Accounting, Finance, Business, or equivalent.
• At least two years of accounts payable or related accounting experience.
• Strong understanding of accounting principles, accounts payable processes, and internal controls.
• Experience with ERP systems; NetSuite experience preferred.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong attention to detail, sound judgment, and practical problem-solving skills.
• Ability to prioritize responsibilities, meet deadlines, and maintain accuracy with limited supervision.
• Clear written and verbal communication skills and a commitment to honesty, integrity, and pride in your work.
• Manufacturing industry experience is preferred.

Responsabilités

• Process Vendor Invoices: Enter invoices accurately and on time, ensuring appropriate coding, approvals, and complete supporting documentation.
• Resolve Matching Discrepancies: Match invoices to purchase orders and receiving documentation. Identify, communicate, and resolve three-way match exceptions promptly.
• Maintain Vendor Records: Keep vendor tax and payment information complete, accurate, and current in accordance with company controls.
• Reconcile Vendor Statements: Research outstanding items and resolve missing invoices, credits, duplicate charges, and other discrepancies in a timely manner.
• Support Timely Payments: Help process approved vendor payments according to established terms while minimizing late fees, duplicate payments, and avoidable vendor issues.
• Support Month-End Close: Assist with account reconciliations and close activities so accounts payable information is complete and accurate for timely reporting.
• Build Strong Working Relationships: Respond professionally and promptly to vendor and internal team inquiries, helping resolve issues and keep work moving.
• Support Audit Requests: Provide complete, accurate, and organized documentation within required timelines for internal and external audits.
• Protect Information and Follow Controls: Safeguard confidential financial and vendor information. Follow company policies, internal controls, and GAAP, and elevate potential issues appropriately.
• Look for Ways to Improve: Identify practical opportunities to improve workflows, strengthen controls, and enhance the accuracy and quality of accounts payable work.

Connaissances

Attention to detail

Problem solving

Communication

Formation

2 Year Degree

Outils

NetSuite

Excel

Word

Outlook

Description du poste

• Base Pay $20.00 - $24.00 / Hour
• Job Category Accounting, Finance, Adminsitrative
• Industry Manufacturing, Accounting, Supply Chain
• Relocation Expense Covered No
• Employee Type FT Hourly
• Required Degree 2 Year Degree

Contact information

Description

Accounts Payable Specialist

Are you someone who enjoys keeping things organized, solving problems, and making sure the details add up? We’re looking for an Accounts Payable Specialist who takes pride in accuracy, follows through on commitments, and understands how strong financial processes help a business succeed.

At Massman Companies, we design and manufacture custom packaging machinery. In this role, you’ll be an important part of our Finance team, helping ensure vendor invoices and payments are processed accurately and on time, vendor relationships remain strong, and month-end reporting is reliable.

What You’ll Do

Process Vendor Invoices: Enter invoices accurately and on time, ensuring appropriate coding, approvals, and complete supporting documentation.

Resolve Matching Discrepancies: Match invoices to purchase orders and receiving documentation. Identify, communicate, and resolve three-way match exceptions promptly.

Maintain Vendor Records: Keep vendor tax and payment information complete, accurate, and current in accordance with company controls.

Reconcile Vendor Statements: Research outstanding items and resolve missing invoices, credits, duplicate charges, and other discrepancies in a timely manner.

Support Timely Payments: Help process approved vendor payments according to established terms while minimizing late fees, duplicate payments, and avoidable vendor issues.

Support Month-End Close: Assist with account reconciliations and close activities so accounts payable information is complete and accurate for timely reporting.

Build Strong Working Relationships: Respond professionally and promptly to vendor and internal team inquiries, helping resolve issues and keep work moving.

Support Audit Requests: Provide complete, accurate, and organized documentation within required timelines for internal and external audits.

Protect Information and Follow Controls: Safeguard confidential financial and vendor information. Follow company policies, internal controls, and Generally Accepted Accounting Principles (GAAP), and elevate potential issues appropriately.

Look for Ways to Improve: Identify practical opportunities to improve workflows, strengthen controls, and enhance the accuracy and quality of accounts payable work.

Requirements

What Makes You a Great Fit

You take pride in getting the details right and can manage competing priorities with limited supervision. You communicate clearly, work well with others, and seek guidance when needed.

We’re looking for someone who brings:

• An associate degree in Accounting, Finance, Business, or an equivalent combination of education and experience.
• At least two years of accounts payable or related accounting experience.
• A strong understanding of accounting principles, accounts payable processes, and internal controls.
• Experience working with ERP systems; NetSuite experience is preferred.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong attention to detail, sound judgment, and practical problem-solving skills.
• The ability to prioritize responsibilities, meet deadlines, and maintain accuracy with limited supervision.
• Clear written and verbal communication skills and a commitment to honesty, integrity, and pride in your work.
• Manufacturing industry experience is preferred.

If you enjoy meaningful work, take ownership of your responsibilities, and want to contribute to a team where the details matter, we’d like to hear from you.

We look forward to learning more about you and what you can bring to our Finance team.

Summary

Candidates must perform at the appropriate proficiency level for the organizations’ core competencies and leadership competencies (if applicable):

• Adaptability/Change: Adapts to changes in work environment. Manages competing demands. Helps to overcome resistance and develop workable solutions. Communication changes effectively and supports those affected by change. Accepts feedback and criticism in a professional manner.
• Attendance & Productivity: Consistently at work as scheduled. Completes work in a timely manner without the need to be redirected. Is aware of the team’s schedule or deadlines and adjusts pace to ensure completion of responsibilities accordingly.
• Communications: Effectively expresses ideas and thoughts verbally and in written form. Genuinely listens, comprehends and provides timely responses to questions/concerns. Keeps others adequately informed. Emulates and communicates Massman's values of Honesty, Integrity and Pride.
• Collaboration & Teamwork: Contributes and shares ideas openly. Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Understands how individual responsibilities relate to and impact others. Balances individual and team responsibilities. Contributes to building a positive team spirit within the department and throughout the organization. Puts success of team above own interests.
• Customer Focus: Understands that customer service applies to internal and external customers. Adheres to high standards of customer service. Develops new approaches to meeting customer needs. Monitors customer satisfaction.
• Integrity: Behaves honorably, even when no one is watching. Takes personal responsibility for decisions, actions and failures. Follows through on commitments - shows consistency between words and action - does what they say they will do and what they are expected to do.
• Quality & Safety: Exhibits high standards of workmanship/performance. The final output is neat and professional in appearance. Errors/rework are rare. Applies feedback to improve performance. Demonstrates accuracy and thoroughness. Looks for ways to improve/promote quality and reduce costs. Observes safety and security procedures. Reports on potentially unsafe conditions. Uses equipment and materials properly. Determines appropriate action beyond guidelines.

Physical Demands and Work Environment:

While performing the duties of this job, the employee is regularly required to sit or stand, and use hands to handle, or feel small and medium sized components. The employee is frequently required to reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and to lift weight or exert force up to 50 pounds.