Detail-Oriented Administrative Assistant II (Office-Based)

Biogensys; Newark (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Biogensys in Newark, NJ, is seeking an Administrative Assistant II for one of its clients. This role focuses on routine financial clerical tasks and general administrative duties to support daily operations.

The position involves preparing disbursement forms, data entry into corporate systems, maintaining files, compiling reports, and coordinating meetings. Office-based with standard hours, candidate should be detail-oriented and proficient with Microsoft Word/Office and SharePoint.

Qualifications

• Prepares a variety of standard disbursement forms for routing and approval.
• Compiles and maintains daily and weekly totals, reports, and financial statements.
• Reconciles statements.
• Maintains accounting documents and files.
• Performs data entry into corporate system (billing and posting).
• Reviews invoices/packing slips for accuracy and discrepancies.

Responsibilities

• Notifies participants of meetings and schedules routine meetings.
• Produces and distributes simple documents (e.g., flyers).
• Maintains a system for tracking the progress of work.
• Orients new employees on procedures and systems.
• Performs alpha/numeric filing.
• Performs screening and sorting of mail.

Skills

Detail oriented

Email and phone

Web searches

SharePoint

Microsoft

Tools

Microsoft Word

Microsoft Office

Job description

Biogensys in Newark, NJ, is seeking an Administrative Assistant II for one of its clients. This role focuses on routine financial clerical tasks and general administrative duties to support daily operations.

The position involves preparing disbursement forms, data entry into corporate systems, maintaining files, compiling reports, and coordinating meetings. Office-based with standard hours, candidate should be detail-oriented and proficient with Microsoft Word/Office and SharePoint.