Detail‑Driven Legal Admin Assistant

Dean Mead; Naples (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Dean Mead is seeking an organized administrative professional to join our Naples, FL office. The role handles front desk reception, document preparation, and routine office operations in a legal setting.

The candidate will manage binders, calendar scheduling, and time entry with attention to detail, supporting attorneys and IT coordination. On-site work with mileage reimbursement for errands is required.

Qualifications

• Minimum high school diploma or GED.
• Minimum of 2+ years’ relevant administrative experience (Preferred), in a legal setting (Preferred).
• Proficient in Microsoft Office Suite and PDF (Required).
• Experience with document management software (Preferred).

Responsibilities

• Handle front office reception duties including answering/directing calls and greeting visitors.
• Perform office services such as scanning, faxing, copying, filing, and mail processing.
• Assist with preparation of estate planning binders.
• Make external runs using personal vehicle (mileage reimbursed).
• Maintain conference room calendar and coordinate tech needs with IT.
• Maintain kitchens and supply rooms, including inventorying supplies.
• Enter attorney time entries and other requests into accounting software.
• Maintain electronic and physical files in the firm’s document management system.

Skills

Team player

Detail oriented

Multi-tasking

Fast-paced environment

Education

High school diploma or GED

Legal administrative experience

Tools

Microsoft Office Suite

PDF

Document management software

Job description

Dean Mead is seeking an organized administrative professional to join our Naples, FL office. The role handles front desk reception, document preparation, and routine office operations in a legal setting.

The candidate will manage binders, calendar scheduling, and time entry with attention to detail, supporting attorneys and IT coordination. On-site work with mileage reimbursement for errands is required.