Detail-Driven Finance & Compliance Coordinator

Timberline Construction Corporation; Canton (MA); On-site; USD 52,000 - 64,000; Full time

Job summary

Timberline Construction Corporation seeks a Finance & Administrative Compliance Coordinator to support our Finance team and take ownership of administrative and compliance processes. You’ll track licenses, registrations, and insurance documentation, manage prequalification requirements, records, and basic accounting tasks.

You’ll maintain state registrations, renewals, insurance certificates, and coordinate Certificates of Insurance with brokers.

Qualifications

• 2+ years of administrative, office management, bookkeeping, finance, or related experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• The ability to manage multiple priorities and deadlines.
• Strong follow-up and problem-solving skills.
• A high level of professionalism and discretion when handling confidential information.

Responsibilities

• Track state registrations, licenses, renewals, and compliance requirements across multiple states.
• Help manage sales tax registrations and renewals.
• Keep insurance policies, certificates, renewals, and related documentation organized and up to date.
• Coordinate requests for Certificates of Insurance and work with insurance brokers.
• Help gather information and documentation for annual insurance renewals.
• Monitor client prequalification portals and ensure required information stays current.
• Maintain company records, files, databases, and tracking systems.
• Prepare spreadsheets, reports, correspondence, and other business documents.
• Support the Finance team with data entry, bookkeeping, basic accounting tasks, and journal entries.
• Research requirements from state and governmental agencies and help communicate changes internally; assist with audits and special projects.
• Jump in wherever the Finance and Administrative team needs an extra set of hands.

Skills

Organizational skills

Attention to detail

Excel proficiency

Communication skills

Time management

Discretion

Tools

Microsoft Excel

Office Suite

Job description

Timberline Construction Corporation seeks a Finance & Administrative Compliance Coordinator to support our Finance team and take ownership of administrative and compliance processes. You’ll track licenses, registrations, and insurance documentation, manage prequalification requirements, records, and basic accounting tasks.

You’ll maintain state registrations, renewals, insurance certificates, and coordinate Certificates of Insurance with brokers.