Construction Project Admin & Coordination Lead

Timberlab; Portland (OR); On-site; USD 45,000 - 65,000; Full time

Job summary

Timberlab in Portland, Oregon is seeking an Administrative Assistant to support the project management team on construction projects. You will handle phones, mail processing, travel planning, meeting scheduling, catering coordination, and general clerical tasks for the PM group and other departments.

This role requires a High School Diploma or equivalent, the ability to type about 45 words per minute, a valid drivers license, and solid knowledge of office procedures and equipment.

Qualifications

• High School Diploma or equivalent required.
• Ability to keyboard 45 wpm accurately.
• Valid drivers license.
• Working knowledge of general office procedures and office equipment.
• Proficient in English verbal communication, including professional telephone manner.
• Reliable, dependable and flexible.

Responsibilities

• Provide administrative support to project management team for construction projects or other departments.
• Answer phones, screen and route calls as appropriate.
• Process incoming and outgoing mail, including courier services; sort, prioritize, and distribute.
• Assist with travel arrangements, planning itineraries and scheduling meetings.
• Arrange catering and assist with event planning.
• Assist with administration of office and jobsite facilities; maintain filing and inventory.
• Prepare, type and distribute correspondence and reports, including meeting minutes.
• Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, change orders).
• Order and distribute plans; track subcontractor compliance (safety submittals, payroll reporting, licensing).
• Coordinate with prequalification on subcontractor information; solicit documents timely.
• Follow close-out procedures and archive project plans and files.

Skills

Typing 45 wpm

Valid drivers license

General office procedures

English communication

Reliability

Education

High School Diploma or equivalent

Job description

Timberlab in Portland, Oregon is seeking an Administrative Assistant to support the project management team on construction projects. You will handle phones, mail processing, travel planning, meeting scheduling, catering coordination, and general clerical tasks for the PM group and other departments.

This role requires a High School Diploma or equivalent, the ability to type about 45 words per minute, a valid drivers license, and solid knowledge of office procedures and equipment.