Accounting Manager

King & Bishop; Wilmington (MA); On-site; USD 90,000 - 150,000; Full time

Job summary

King & Bishop seeks a senior finance leader in Wilmington, MA to guide accounting, budgeting and financial reporting for a construction-focused business.

You will manage cash, internal controls, and project costing while coordinating with CPA firms, banks, and insurers. Strong Timberline/Sage 300 expertise and 5+ years in construction accounting are required.

Qualifications

• Bachelor’s degree in accounting or related field.
• Minimum 5 years practical accounting experience including job cost accounting.
• Experience in construction accounting.
• Expert in Timberline/Sage 300.

Responsibilities

• Attend Board and Advisory Board meetings and coordinate finance
• Direct relationships with CPA firm, bank, insurers, IT, payroll/HR, legal and service partners
• Play a key role in continuity planning and plan implementation
• Establish and implement short and long-range departmental goals, budgeting and procedures
• Direct and coordinate all financial planning and reporting per GAAP; ensure compliance
• Design and maintain organizational structure and staffing for finance goals
• Ensure registrations, licenses, taxes, payroll, and insurance endorsements are up to date
• Manage cash accounts, lines of credit, and investments; assess banking partners
• Oversee monthly close, consolidations, divisional reporting and annual financial statements
• Prepare financial analysis; coordinate tax planning with CPA
• Manage accounts payable/receivable and job costing processing
• Reconcile job cost reports; provide monthly rate ledgers for project managers
• Maintain WIP Schedule with up-to-date project data
• Lead internal audits and assist auditors; develop internal controls
• Support subcontractor relationships with financial issue resolution
• Oversee payroll processing for staff and external resources

Skills

GAAP compliance

Budgeting

Financial reporting

Cash management

Job costing

Management accounting

Education

Bachelor’s degree in accounting

Tools

Timberline/Sage 300

Job description

Responsibilities:

• Attend all Board of Directors and Advisory Board meetings
• Direct the actions of and maintain effective relationships with outside partners including the company’s CPA firm, bank, insurance agents/carriers, surety, IT services, payroll/HR resources, benefit providers, legal teams, and other service companies
• Play a key role in the continuity planning and plan implementation

Finance & Accounting

• Establish and implement short and long-range departmental goals and budgeting, objectives, policies and operating procedures
• Direct and coordinate all of the company’s financial planning and reporting activities in accordance with GAAP, and ensure compliance with local, state and federal reporting requirements
• Design, establish, and maintain an organizational structure and staffing to effectively accomplish the department's goals and objectives and ensure all employees are informed of accounting policies and procedures
• Ensure the company is properly registered and licensed, including taxes, payroll, and insurance endorsements, for the locations where it works or will be working
• Manage the firm’s cash accounts, lines of credit, and investment activities. Ensure sufficient available credit to support its growth including evaluating banking partners annually to ensure the company's needs are met
• Manage the preparation of financial projections as well as monthly close, consolidations, divisional reporting, quarterly and annual financial statements.
• Prepare financial analysis as needed and oversee all aspects of tax planning and coordination with company's CPA firm
• Manage the processing of accounts payable and accounts receivable
• Manage job costing by processing internal budgets, cost entries, and labor entries
• Reconcile job cost reports and correct Timberline (Sage 300) or user errors. Once reconciled, provide monthly standard rate job cost ledgers to all Project Managers for use in CTC preparation
• Maintain and manage the WIP Schedule and ensure it contains the most up to date project data based on information obtained from CTC’s and scheduling meetings
• Direct financial, project, and insurance audits including preparation of audit documentation and assisting auditors
• Develop, manage and maintain internal financial control systems, processes, and procedures
• Support subcontractor relationships by assisting subcontractors with financial issues
• Manage the processing of the company payroll including staff members and external resources

Risk Management

• Ensure company has adequate insurance to cover current and foreseeable risk
• Evaluate business insurance programs annually to ensure company has sufficient coverage and limits to support its growth
• Maintain fiduciary oversight of the 401k plan and ensure company is in compliance with applicable laws
• Ensure company has adequate emergency planning and document backup
• Evaluate project risk and ensure the WIP and balance sheet contain appropriate contingencies
• Investigate new clients as needed and work with project teams to gain assurances that project funding is in place

People Management

• Assess staffing requirements and oversee hiring for the finance department
• Train, direct, and coordinate accounting staff
• Monitor and assign workloads of accounting staff to ensure that they are fair and challenging and assess performance periodically to ensure that development is at an acceptable level
• Prepare for and facilitate monthly team meetings.

Other duties as assigned

Requirements:

• Bachelor’s degree
• Minimum 5 years practical accounting experience including experience with job cost accounting
• Experience in construction accounting
• Expert in the use of Timberline/Sage 300