Finance Administration Coordinator

Timberline Construction Corporation; Canton (MA); On-site; USD 52,000 - 64,000; Full time

Job summary

Timberline Construction Corporation seeks a Finance & Administrative Compliance Coordinator to support our Finance team and take ownership of administrative and compliance processes. You’ll track licenses, registrations, and insurance documentation, manage prequalification requirements, records, and basic accounting tasks.

You’ll maintain state registrations, renewals, insurance certificates, and coordinate Certificates of Insurance with brokers.

Qualifications

• 2+ years of administrative, office management, bookkeeping, finance, or related experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• The ability to manage multiple priorities and deadlines.
• Strong follow-up and problem-solving skills.
• A high level of professionalism and discretion when handling confidential information.

Responsibilities

• Track state registrations, licenses, renewals, and compliance requirements across multiple states.
• Help manage sales tax registrations and renewals.
• Keep insurance policies, certificates, renewals, and related documentation organized and up to date.
• Coordinate requests for Certificates of Insurance and work with insurance brokers.
• Help gather information and documentation for annual insurance renewals.
• Monitor client prequalification portals and ensure required information stays current.
• Maintain company records, files, databases, and tracking systems.
• Prepare spreadsheets, reports, correspondence, and other business documents.
• Support the Finance team with data entry, bookkeeping, basic accounting tasks, and journal entries.
• Research requirements from state and governmental agencies and help communicate changes internally; assist with audits and special projects.
• Jump in wherever the Finance and Administrative team needs an extra set of hands.

Skills

Organizational skills

Attention to detail

Excel proficiency

Communication skills

Time management

Discretion

Tools

Microsoft Excel

Office Suite

Job description

Timberline is looking for a Finance & Administrative Compliance Coordinator to join our team and help keep the business running smoothly behind the scenes. This is a great opportunity for someone who is organized, curious, dependable, and enjoys having a hand in a little bit of everything.

About the Role

Finance & Administrative Compliance Coordinator The Details Matter. You Make Sure They Don't Get Missed. Do you love keeping things organized, catching the details others might overlook, and making sure everything is where it needs to be? You'll support our Finance team while taking ownership of important administrative and compliance processes - from tracking business licenses and state registrations to managing insurance documentation, prequalification requirements, records, and basic accounting tasks. You don't need to be a compliance expert. If you're organized, willing to learn, and good at following something through from \"we need this\" to \"it's done,\" we'll teach you the rest.

Responsibilities

What You'll Be Doing Think of yourself as the person who keeps the details moving. You'll:

• Keep track of state registrations, business licenses, renewals, and compliance requirements across multiple states.
• Help manage sales tax registrations and renewals.
• Keep insurance policies, certificates, renewals, and related documentation organized and up to date.
• Coordinate requests for Certificates of Insurance and work with our insurance brokers.
• Help gather information and documentation for annual insurance renewals.
• Monitor client prequalification portals and make sure required information stays current.
• Maintain company records, files, databases, and tracking systems.
• Prepare spreadsheets, reports, correspondence, and other business documents.
• Support the Finance team with data entry, bookkeeping, basic accounting tasks, and journal entries.
• Research requirements from state and governmental agencies and help communicate changes internally.Assist with audits, compliance requests, and special projects.
• Jump in wherever the Finance and Administrative team needs an extra set of hands.

Qualifications

What We're Looking For We're looking for someone who is organized enough to keep track of the details, curious enough to ask questions, and persistent enough to follow things through. You should have:

• 2+ years of administrative, office management, bookkeeping, finance, or related experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• The ability to manage multiple priorities and deadlines.
• Strong follow-up and problem-solving skills.
• A high level of professionalism and discretion when handling confidential information.

Required Skills

• Experience with accounting, bookkeeping, compliance, insurance administration, business registrations, licensing, or working with governmental agencies is a plus.
• Experience with multi-state business operations or client prequalification systems is also helpful.

Preferred Skills

What Will Make You Successful You don't have to know every answer. You do need to know how to find the answer. The person who succeeds in this role will be:

• Naturally organized and someone who enjoys creating order out of chaos.
• Proactive and willing to take ownership of tasks.
• Comfortable working with spreadsheets, deadlines, and detailed information.
• Curious and eager to learn new areas of the business.
• Dependable and willing to follow things through to completion.
• Comfortable communicating with internal teams, vendors, insurance brokers, and government agencies.
• A team player who is willing to pitch in wherever needed.

Why This Role? This is more than an administrative position. You'll gain exposure to Finance, insurance, regulatory compliance, accounting, and the business operations that keep a growing construction company moving. You'll have the opportunity to learn new skills, take on additional responsibilities over time, and become an important resource for the organization. If you're someone who likes being the person everyone can count on to have the details covered, we'd like to meet you.

Equal Opportunity Statement

Equal Employment Opportunity Timberline Construction Corporation is proud to be an equal opportunity employer. We do not discriminate based on race, color, national origin, religion, sex, pregnancy, age, disability, genetic information, sexual orientation, gender identity, veteran or military status, or any other characteristic protected by applicable law.