Detail-Driven District PO Specialist

Beta-Academy; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Beta Academy in Houston is seeking a Purchasing Order Clerk to manage district-wide purchase requisitions and purchase orders from start to finish. This 12-month, hourly/non-exempt role reports to the Chief Business Officer and works closely with Procurement, Finance, and campus staff to ensure proper documentation, coding, approvals, and timely processing.

The position requires strong data-entry, organizational, and communication skills, with strict adherence to district procedures and

Qualifications

• High school diploma or equivalent.
• Strong computer skills and ability to learn financial/purchasing software.
• Proficiency with Microsoft Office and/or Google Workspace.
• Strong data-entry accuracy and attention to detail.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and follow procedures.

Responsibilities

• Process district purchase requisitions and purchase orders accurately and timely.
• Review requisitions for completeness and required approvals.
• Create and process purchase orders in the financial system.
• Verify vendor information, quotes, pricing, and account coding.
• Maintain organized PO records and monitor open items.
• Assist with year-end PO cleanup and closeout activities.
• Coordinate with Procurement Director on complex transactions.
• Provide guidance to staff on PO procedures and timelines.
• Ensure compliance with district procedures and protect confidential data.

Skills

Attention to detail

Data entry

Strong communication

Organizational skills

Proficiency with MS Office

Confidentiality

Education

High school diploma or equivalent

Tools

Skyward Q

Microsoft Office

Google Workspace

Job description

Beta Academy in Houston is seeking a Purchasing Order Clerk to manage district-wide purchase requisitions and purchase orders from start to finish. This 12-month, hourly/non-exempt role reports to the Chief Business Officer and works closely with Procurement, Finance, and campus staff to ensure proper documentation, coding, approvals, and timely processing.

The position requires strong data-entry, organizational, and communication skills, with strict adherence to district procedures and