Procurement & Contract Specialist - PO System Lead

GetHired, Inc.; Ridgeway (MD); On-site; USD 28,000 - 30,000; Part time

Job summary

GetHired, Inc. is seeking a part-time Purchasing & Contract Specialist to organize and execute end-to-end purchasing and contract workflows. You will help design a new internal Purchase Order system, map requisition processes, and create templates to reinforce internal controls.

Reporting to the Controller, you will manage daily purchasing operations, track contract lifecycles, verify vendor compliance, and maintain audit-ready records to support the school’s Business Office.

Qualifications

• High school diploma required; Associate or Bachelor’s degree in Business, Supply Chain or related field ideal.
• 2 years of professional office experience with familiarity in procurement, purchasing, or contract administration.
• Proficiency in Microsoft Office Suite; advanced Excel capabilities preferred; Blackbaud a plus.
• Strong attention to detail, excellent written and verbal communication, and ability to work with a large constituent base.

Responsibilities

• Requisition Processing: Review requisitions for accuracy, budget compliance, and proper authorization.
• Purchase Orders Execution (POs): Create, process, and issue routine purchase orders based on requisitions.
• Vendor Sourcing: Request price quotes, compare bids, and assist in evaluating suppliers.
• Order Tracking: Monitor open orders, track shipments, and follow up with vendors on delays.
• Invoice Verification: Provide receiving documents and POs to Accounts Payable to facilitate timely payment.

Skills

Office experience

Procurement familiarity

Contract administration

Attention to detail

Communication

Excel

MS Office

Education

High school diploma

Associate/Bachelor in Business or Supply Chain

Tools

Microsoft Office Suite

Excel

Blackbaud

Job description

GetHired, Inc. is seeking a part-time Purchasing & Contract Specialist to organize and execute end-to-end purchasing and contract workflows. You will help design a new internal Purchase Order system, map requisition processes, and create templates to reinforce internal controls.

Reporting to the Controller, you will manage daily purchasing operations, track contract lifecycles, verify vendor compliance, and maintain audit-ready records to support the school’s Business Office.