Buyer (226 Days)

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Dallas Independent School District is seeking a Buyer to manage procurement for a 226‑day schedule. The role involves preparing and evaluating RFPs/Bids, advising departments, and ensuring compliance with district and state requirements.

You will lead bid conferences, analyze proposals with MS Excel, and negotiate with vendors to secure quality and timely deliveries at favorable prices. Oracle and MS Office experience are valued as part of daily operations.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree preferred.
• Two years of indirect experience required.
• Three years of related experience preferred in procurement for districts or similar organizations.
• Knowledge of purchasing laws and bid processes is a plus.
• Ability to coordinate multiple projects with strong communication and planning.

Responsibilities

• Review and write RFPs/bids for products and services ensuring compliance with district and federal requirements.
• Identify supply sources and conduct bid/proposal conferences.
• Oversee evaluation and analysis of proposals using MS Excel; document recommendations.
• Negotiate purchase agreements for quality, delivery, and best price.
• Coordinate requisitions with departments on specs, quantities, and delivery.
• Obtain quotations and audit prices for standard materials; suggest substitutions for savings.
• Prepare board-ready recommendations and purchase documentation.
• Expedite purchase orders within policies and approval processes.
• Advise departments on deliveries, availability, terms, and costs.
• Support M/WBE participation goals and compliance.
• Guide schools in securing items for special uses.

Skills

Bid management

Proposal analysis

Vendor relations

MS Excel

Oracle

Education

High school diploma or GED

Bachelor's degree preferred

2+ years indirect procurement

3+ years buying experience

Tools

Microsoft Office

Oracle

Job description

Job Description - Buyer (226 Days) (RTP20260908-034)

Job Description

Buyer (226 Days) - ( RTP20260908-034 )

Description

• Review and write requests for proposals/bids for products and services, ensuring compliance with district and federal/special purpose requirements. Furnish technical advice for the preparation and/or revision of specifications.
• Identify and develop sources of supply and services and maintain continuous contact with these sources; schedule and conduct bid/proposal conferences.
• Receive proposals/bids, conduct, and oversee evaluation committee, prepare analysis using MS Excel tabulation spreadsheets, discuss and determine recommendations including vendors’ past performance and qualifications.
• Assist with the negotiation of purchase agreements with vendors, ensuring acceptable quality with adequate deliveries at the best price.
• Edit requisitions and work with departments to coordinate requirements as to the quality, quantity, specifications, and delivery of materials.
• Obtain and analyze quotations on non‑standard items and continually audit prices of standard materials and supplies. Make substitution recommendations where savings in cost or better delivery can be realized.
• Prepare recommendations and documents presented to the Board of Trustees for approval.
• Review and approve purchase orders/transactions; place and expedite purchase orders for materials and supplies, ensuring compliance with district purchasing requirements; approve and authorize the issuance of emergency pick-up purchase orders within established practices, regulations, and policies.
• Assist in advising departments concerning deliveries, materials availability, terms, specifications, quotations, and costs.
• Provide support for the district's M/WBE participation goals.
• Provide guidance to schools/departments in securing special items required for special uses.
• Purchase goods and services with proper consideration given to quality, price, and delivery within proper procedures, policies, and requirements.
• Keep abreast of legal requirements and regulations of purchasing for school districts including such federal, state, county, and city laws as may apply.

Qualifications

• High School Diploma or GED required.
• Bachelor’s Degree from an accredited university preferred.
• Two years of indirect experience required.
• Three years of related experience (preferred), including an institutional/government or school district purchasing environment or other buying experience.
• Knowledge of the principles, procedures and legal requirements of school district purchasing and
  contracts is a plus.
• Knowledge of the principles, procedures, and requirements of public and private sector purchasing is a plus.
• Awareness of Texas purchasing and bidding laws.
• Ability to assist in planning and situational analysis.
• Competency to plan and schedule buying for the greatest efficiency of service.
• Effective people skills to interact with all levels of employees, staff members, and the general public.
• Planning and problem-solving/investigative skills as required to research inquiries related to job duties.
• Ability to coordinate multiple projects and assignments; high degree of flexibility required.
• Skills in both verbal and written communication.
• Ability to provide information to staff in a way that maximizes productivity, efficiency, and cost effectiveness.
• Computer skills, specifically, familiarity with Microsoft Windows, Microsoft Office, and Oracle a plus.