Design Projects Coordinator

Stella Contracting, Inc; Newark (NJ); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Sign-on bonus

Phone stipend/allowance

Hybrid work arrangement

Paid time off

Professional development

Contract renewal option

Job summary

Stella Contracting, Inc is seeking a Design Coordinator to support the planning, coordination, development, and delivery of design projects across the organization. The role acts as a central hub between designers, PMs, stakeholders, consultants, vendors, and partners to keep information organized and on schedule.

The ideal candidate combines strong organizational skills, design awareness, attention to detail, and effective communication.

Qualifications

• 2–5 years of experience in design coordination, architecture, engineering, construction, interior design, project coordination, or a related field.
• Strong organizational and document-management skills.
• Excellent attention to detail.
• Ability to coordinate multiple projects, priorities, and deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with designers, project managers, vendors, and other stakeholders.
• Comfortable reviewing drawings, plans, specifications, or other technical/design documentation.
• Proficiency with Microsoft Office or comparable productivity tools.

Responsibilities

• Coordinate design activities across multiple projects and stakeholders.
• Organize design files, drawings, specifications, presentations, and project documentation.
• Track design deliverables, deadlines, revisions, and approvals.
• Coordinate the distribution and review of design materials.
• Maintain accurate records of current and superseded design documents.
• Help ensure that design information is complete, accurate, and available to the appropriate teams.
• Work closely with project managers and design leads to support project schedules and deliverables.
• Track project milestones and identify potential delays or outstanding items.
• Coordinate meetings, design reviews, presentations, and follow-up actions.
• Prepare agendas, meeting notes, action-item lists, and project updates.
• Follow up with stakeholders to ensure assigned design-related tasks are completed on schedule.
• Review design documentation for completeness, consistency, and coordination.
• Identify discrepancies, missing information, or conflicting requirements and elevate them appropriately.
• Coordinate comments and revisions between internal teams and external consultants.
• Maintain revision histories and approval records.
• Assist with preparing design packages and presentation materials.
• Serve as a central point of communication for design-related information.
• Coordinate with architects, engineers, designers, consultants, contractors, suppliers, and other external partners as required.
• Communicate project requirements, deadlines, and outstanding items clearly.
• Help resolve coordination issues and ensure decisions are properly documented.
• Support the procurement and delivery of design-related materials when required.

Skills

Organizational skills

Communication

Project coordination

Documentation management

Microsoft Office

Education

Bachelor's degree in Architecture/Interior Design/Engineering/Construction Management

Tools

AutoCAD

Revit

Adobe Creative Cloud

Bluebeam

Job description

Stella Contracting, Inc is seeking a Design Coordinator to support the planning, coordination, development, and delivery of design projects across the organization. The role acts as a central hub between designers, PMs, stakeholders, consultants, vendors, and partners to keep information organized and on schedule.

The ideal candidate combines strong organizational skills, design awareness, attention to detail, and effective communication.