SF Studio Coordinator — Strategic Ops & Team Enablement

Gensler; San Francisco (CA); On-site; USD 68,000 - 81,000; Full time

Benefits offered by this job

Annual bonus

ESOP

Comprehensive benefits

Professional development

Job summary

Gensler's San Francisco studio in the Financial District seeks a Studio Coordinator to support Principals and studio leadership with proactive administration, calendar management, travel coordination, and prepared correspondence. Your work ensures daily priorities are executed efficiently and the team stays focused on design excellence.

You will coordinate meetings, staffing data, and proposals, act as a central contact for clients and partners, and help with events, office operations, and

Qualifications

• 5+ years of administrative experience, preferably in the AEC industry.
• Advanced proficiency with Microsoft Office; experience with Adobe InDesign desired.
• Proven ability to manage multiple Outlook calendars for senior leadership.
• Strong organizational skills and attention to detail.
• Experience coordinating multi-leg travel and expenses.
• Excellent communication and relationship-building abilities.

Responsibilities

• Provide proactive administrative and operational support to Principals and studio leadership.
• Manage complex calendars, travel, and professional correspondence.
• Coordinate team meetings, staffing/utilization reports, PTO tracking, and financial data.
• Assist with proposals, presentations, and business development initiatives.
• Serve as central point of contact for employees, clients, consultants, vendors, and partners.
• Oversee meeting and conference room logistics and materials preparation.

Skills

Administrative skills

Calendar management

Travel coordination

Communication

Proactive problem solving

Tools

MS Office

InDesign

Adobe Creative Suite

Job description

Gensler's San Francisco studio in the Financial District seeks a Studio Coordinator to support Principals and studio leadership with proactive administration, calendar management, travel coordination, and prepared correspondence. Your work ensures daily priorities are executed efficiently and the team stays focused on design excellence.

You will coordinate meetings, staffing data, and proposals, act as a central contact for clients and partners, and help with events, office operations, and