Design & Project Coordinator — Residential Remodels

Oak and Arrow Homes; Edina (MN); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Oak & Arrow Homes is seeking a Design & Project Coordinator to support residential remodeling projects from concept through construction in a hybrid role based in Edina, MN. The position emphasizes organization, coordination, and clear client communication within a small team.

You will work with owners, designers, and project managers to streamline design processes, document decisions, and keep schedules on track while growing into light design and project management tasks as you gain experience.

Qualifications

• 3+ years of experience in interior design, design coordination, project coordination, construction administration, office management, or a related field.
• Experience in residential remodeling, construction, or interior design is strongly preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and follow through on commitments.
• Comfortable learning new software and systems.
• Good judgment and the ability to work independently.
• A proactive approach to identifying and solving problems.
• Professional and thoughtful communication with clients, vendors, and team members.

Responsibilities

• Support the design process from client kickoff through construction handoff.
• Assist with design-related tasks, selections, specifications, and project documentation.
• Provide light design and design assistant support as needed.
• Schedule client and team meetings and coordinate calendars.
• Prepare and send client communications, kickoff information, and follow-ups.
• Keep project schedules, selections, specifications, and documentation organized.
• Coordinate information between clients, designers, project management, vendors, and subcontractors.
• Track outstanding decisions, information, and action items to keep projects moving.
• Support the Project Manager with project coordination and documentation.
• Assist with estimating, costing, and organizing project information.
• Help coordinate the transition from design into construction.
• Coordinate invoicing and accounts receivable activities.
• Support accounts payable and vendor-related administration.
• Maintain accurate project and financial records.
• Provide additional administrative and operational support as needed.
• Depending on experience, assist with smaller projects and take on additional project coordination responsibilities.
• Help maintain organized systems and processes across projects.
• Identify missing information and follow up to keep work moving.
• Communicate professionally with clients, vendors, subcontractors, and team members.
• Step in to solve problems and support the team as priorities change.

Skills

Organizational skills

Communication

Multitasking

Problem solving

Independent work

Tools

QuickBooks Online

Houzz Pro

JobTread

Google Workspace

Gmail

Job description

Oak & Arrow Homes is seeking a Design & Project Coordinator to support residential remodeling projects from concept through construction in a hybrid role based in Edina, MN. The position emphasizes organization, coordination, and clear client communication within a small team.

You will work with owners, designers, and project managers to streamline design processes, document decisions, and keep schedules on track while growing into light design and project management tasks as you gain experience.