Design & Project Coordinator

Oak and Arrow Homes; Edina (MN); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Oak & Arrow Homes is seeking a Design & Project Coordinator to support residential remodeling projects from concept through construction in a hybrid role based in Edina, MN. The position emphasizes organization, coordination, and clear client communication within a small team.

You will work with owners, designers, and project managers to streamline design processes, document decisions, and keep schedules on track while growing into light design and project management tasks as you gain experience.

Qualifications

• 3+ years of experience in interior design, design coordination, project coordination, construction administration, office management, or a related field.
• Experience in residential remodeling, construction, or interior design is strongly preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and follow through on commitments.
• Comfortable learning new software and systems.
• Good judgment and the ability to work independently.
• A proactive approach to identifying and solving problems.
• Professional and thoughtful communication with clients, vendors, and team members.

Responsibilities

• Support the design process from client kickoff through construction handoff.
• Assist with design-related tasks, selections, specifications, and project documentation.
• Provide light design and design assistant support as needed.
• Schedule client and team meetings and coordinate calendars.
• Prepare and send client communications, kickoff information, and follow-ups.
• Keep project schedules, selections, specifications, and documentation organized.
• Coordinate information between clients, designers, project management, vendors, and subcontractors.
• Track outstanding decisions, information, and action items to keep projects moving.
• Support the Project Manager with project coordination and documentation.
• Assist with estimating, costing, and organizing project information.
• Help coordinate the transition from design into construction.
• Coordinate invoicing and accounts receivable activities.
• Support accounts payable and vendor-related administration.
• Maintain accurate project and financial records.
• Provide additional administrative and operational support as needed.
• Depending on experience, assist with smaller projects and take on additional project coordination responsibilities.
• Help maintain organized systems and processes across projects.
• Identify missing information and follow up to keep work moving.
• Communicate professionally with clients, vendors, subcontractors, and team members.
• Step in to solve problems and support the team as priorities change.

Skills

Organizational skills

Communication

Multitasking

Problem solving

Independent work

Tools

QuickBooks Online

Houzz Pro

JobTread

Google Workspace

Gmail

Job description

Design & Project Coordinator

Oak & Arrow Homes
Edina, MN | Full-Time | Hybrid

Oak & Arrow Homes is looking for a highly organized and detail-oriented Design & Project Coordinator to support our residential remodeling projects from concept through construction.

We primarily focus on whole-home remodeling, with custom homes as an area we hope to grow into over time. This role will work closely with our owner, designers, and project management team to coordinate projects, support the design process, keep details organized, and help create a smooth experience for our clients.

This is a great opportunity for someone with experience in interior design, design coordination, project coordination, or construction administration who wants to take on a broader role and grow into light design and project management responsibilities.

About the Role

This is a hands‑on position within a small, stable team where your work will have a direct impact on both our projects and client experience.

The right person will enjoy bringing structure to a busy environment, keeping details organized, and helping teammates stay ahead of deadlines and responsibilities.

We are willing to train the right person on the construction‑specific aspects of the role. What matters most is that you bring strong organizational skills, sound judgment, reliability, and a willingness to learn.

What You'll Do

Design & Project Coordination

• Support the design process from client kickoff through construction handoff.
• Assist with design‑related tasks, selections, specifications, and project documentation.
• Provide light design and design assistant support as needed.
• Schedule client and team meetings and coordinate calendars.
• Prepare and send client communications, kickoff information, and follow‑ups.
• Keep project schedules, selections, specifications, and documentation organized.
• Coordinate information between clients, designers, project management, vendors, and subcontractors.
• Track outstanding decisions, information, and action items to keep projects moving.

Project & Administrative Support

• Support the Project Manager with project coordination and documentation.
• Assist with estimating, costing, and organizing project information.
• Help coordinate the transition from design into construction.
• Coordinate invoicing and accounts receivable activities.
• Support accounts payable and vendor‑related administration.
• Maintain accurate project and financial records.
• Provide additional administrative and operational support as needed.
• Depending on experience, assist with smaller projects and take on additional project coordination responsibilities.

Team & Process Support

• Help maintain organized systems and processes across projects.
• Identify missing information and follow up to keep work moving.
• Communicate professionally with clients, vendors, subcontractors, and team members.
• Step in to solve problems and support the team as priorities change.

What We're Looking For

• 3+ years of experience in interior design, design coordination, project coordination, construction administration, office management, or a related field.
• Experience in residential remodeling, construction, or interior design is strongly preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and follow through on commitments.
• Comfortable learning new software and systems.
• Good judgment and the ability to work independently.
• A proactive approach to identifying and solving problems.
• Professional and thoughtful communication with clients, vendors, and team members.
• An interest in both the creative and operational sides of residential remodeling.

Software We Use

Experience with the following systems is helpful, but not required. We can train the right candidate.

• QuickBooks Online
• Houzz Pro
• JobTread
• Google Workspace
• Gmail

Compensation & Schedule

• Full‑time, hourly position
• 35 to 40 hours per week
• Sustainable workload with a focus on avoiding unnecessary overtime
• $80,000 to $90,000 annualized compensation, depending on experience and qualifications, plus benefits
• Hybrid position with remote work supported and office space available in Edina

Why Oak & Arrow?

Oak & Arrow takes a different approach to remodeling. We lead our clients from concept through completion with a thoughtful process designed to make the experience as enjoyable and smooth as the finished project.

We're a small, stable company focused on slow and steady growth, and we're looking for someone who wants to contribute to that kind of environment.

This is a hands‑on role with room to grow. As you learn our business and demonstrate your strengths, there is an opportunity to take on greater responsibility in operations, project coordination, and smaller project management.