Design Project Coordinator & Office Operations Lead

Stantec Consulting International Ltd.; Raleigh (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

Stantec’s Buildings team in Raleigh is seeking a Project Coordinator to support project execution in line with ISO requirements, corporate policies, and client standards. This role also serves as the Raleigh office’s primary operations resource, coordinating office needs, onboarding, vendor management, and creating an organized environment for staff and visitors.

The candidate will assist with project set-up, invoicing, and documentation, while coordinating schedules and deliverables to ensure

Qualifications

• Prior knowledge of documentation / revision control is required.
• Prior work in documentation control / project assistant role is a plus.
• Demonstrated ability to handle multiple priorities and assignments through strong organizational skills.
• Excellent written and verbal communications a must.
• Strong analytical skills.
• Exceptional attention to detail, and resourcefulness.
• Must have good interpersonal skills.
• Must be able to successfully work both collaboratively and independently.
• Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access.
• Strong project financial capabilities obtained through experience or education.

Responsibilities

• Creates document control processes and procedures established for project functions including document tracking, deliverables scheduling and management, minutes, RFIs, submittals, change logs and other communication tools.
• Works closely with the project team to maintain a current and accurate understanding of project status, issues and changes.
• Understands and optimizes Document Control processes and systems.
• Provides support to project management and team members to adhere to client standards, subconsultant contract management, Stantec required procedures, and document management.
• Oversees project invoicing.
• Supports business development functions.
• Prepares high quality, accurate and timely documents such as: specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation.
• Coordinates project deliverables and schedules.
• Prepares required project set up documentation.
• Maintains document control best practices.
• Follows record retention policies.
• Maintains project best practices.
• Prepares project specifications, reports, and other required documents.
• Tracks RFIs and submittals.
• Support Senior Leaders and other professional staff and teams to promote success in the business.

Skills

Document control

Organizational skills

Written communications

Verbal communications

MS Office suite

Newforma

Procore

Project coordination

Interpersonal skills

Education

Technical degree/diploma/certificate in related field

4 years of project coordination experience

Architecture or Construction experience (asset)

Tools

Microsoft Office Suite

Newforma

Procore

Job description

Stantec’s Buildings team in Raleigh is seeking a Project Coordinator to support project execution in line with ISO requirements, corporate policies, and client standards. This role also serves as the Raleigh office’s primary operations resource, coordinating office needs, onboarding, vendor management, and creating an organized environment for staff and visitors.

The candidate will assist with project set-up, invoicing, and documentation, while coordinating schedules and deliverables to ensure