Design & Event Procurement Specialist

Kehoe Designs; Chicago (IL); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

401(k) matching

Paid Time Off (PTO)

Training & Development

Flexible scheduling

Job summary

Kehoe Designs in Chicago, IL is seeking a Design & Event Procurement Coordinator to source décor, materials, and supplies, negotiate with vendors, and ensure high-quality execution for events.

You’ll collaborate with Sales and Production, manage vendor relationships, travel to trade shows, and contribute to design trends and process improvements. This role requires strong negotiation, organization, and design sensibility.

Qualifications

• Proven negotiation and vendor-management experience in events.
• Strong eye for design and awareness of current décor trends.
• Excellent organizational skills and attention to detail.

Responsibilities

• Source and procure décor, materials, and supplies for events and operations.
• Research, evaluate, and manage vendor relationships.
• Negotiate pricing, contracts, and delivery terms.
• Monitor inventory levels and optimize purchasing strategies.
• Partner with Sales and Production to ensure event readiness.
• Track orders, resolve product availability issues, and communicate updates.
• Approve purchase orders, invoices, and resolve discrepancies.
• Identify new sourcing opportunities and supply chains.
• Contribute creative ideas to enhance event design and aesthetics.
• Recommend process improvements to increase efficiency and quality.

Skills

Negotiation

Vendor management

Attention to detail

Organization

Microsoft Excel

Communication

Travel availability

Event design awareness

Tools

Microsoft Office

Job description

Kehoe Designs in Chicago, IL is seeking a Design & Event Procurement Coordinator to source décor, materials, and supplies, negotiate with vendors, and ensure high-quality execution for events.

You’ll collaborate with Sales and Production, manage vendor relationships, travel to trade shows, and contribute to design trends and process improvements. This role requires strong negotiation, organization, and design sensibility.