Design & Engineering Coordinator: Docs & Delivery Flow

Worldwide Mission Critical; United States; On-site; USD 70,000 - 110,000; Full time

Job summary

Worldwide Mission Critical is seeking a Design & Engineering Coordinator to support the VP of Design & Engineering in managing design reviews, standards governance, vendor evaluation, and document control across a concurrent multi-project portfolio. The role focuses on drawing sets, specifications, submittals, RFIs, and compliance trackers, ensuring review cycles stay on schedule.

The candidate will handle versioned documents, maintain access controls, log and distribute drawings, track

Qualifications

• 5+ years supporting engineering, architecture, construction, or data center development teams.
• Demonstrated document control experience on active design or construction projects.
• Working fluency with drawing sets, specification sections, submittal and RFI workflows, and design phase deliverables (SD/DD/CD/IFC).
• Advanced Excel, PowerPoint, Word, Outlook, and SharePoint.
• Experience with at least one AEC platform: Procore, Autodesk Construction Cloud/BIM 360, Newforma, Sitetracker, Bluebeam Revu, or equivalent.
• Exceptional organization and follow-through; comfortable owning action item closure without reminders.
• Clear, concise written communication; able to summarize technical status accurately for executive review.

Responsibilities

• Maintain project document structures, file naming conventions, and revision control across SharePoint and project management platforms.
• Log, distribute, and track drawing sets, specifications, submittals, RFIs, and design review comments; confirm receipt and closure.
• Issue and archive transmittals; maintain current-revision registers so teams are never working from superseded documents.
• Control access permissions and confidentiality requirements on tenant-sensitive documentation.
• Track design review cycles against stage-gate milestones; flag slipping deliverables before they become schedule impacts.
• Maintain compliance and deviation logs (OPR vs. BOD), RFI logs, and bid comparison matrices under the direction of the VP.
• Assemble review packages for internal and tenant distribution, including consolidated comment logs and response tracking.
• Coordinate multi-discipline and multi-time-zone reviews.
• Build agendas, capture minutes, and maintain action item registers with owners and due dates.
• Drive follow-up to closure; escape stalled items rather than letting them sit.
• Coordinate logistics for design workshops, kickoffs, and knowledge-transfer sessions, including materials preparation.
• Support bid processes: RFP distribution, bidder Q&A logs, proposal intake, and comparison workbook population.
• Onboard consultants and vendors to document platforms and naming standards.
• Maintain contact registers, consultant scopes, and design team org charts across projects.
• Track candidate pipelines and interview scheduling for design and engineering hires.

Skills

Advanced Excel

PowerPoint

SharePoint

Written Communication

Education

Degree or certificate in architecture, engineering, construction management, or related technical field

Tools

Procore

Autodesk Construction Cloud/BIM 360

Newforma

Bluebeam Revu

Job description

Worldwide Mission Critical is seeking a Design & Engineering Coordinator to support the VP of Design & Engineering in managing design reviews, standards governance, vendor evaluation, and document control across a concurrent multi-project portfolio. The role focuses on drawing sets, specifications, submittals, RFIs, and compliance trackers, ensuring review cycles stay on schedule.

The candidate will handle versioned documents, maintain access controls, log and distribute drawings, track