Deputy Tax Collector

Cherry Hill, New Jersey; Cherry Hill Township (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health benefits after 60 days

Job summary

Cherry Hill Township is hiring a Deputy Tax Collector to support the Tax Collector with billing, collections, and daily reconciliation in a municipal setting. The role requires a Certified Tax Collector license and strong customer service skills to assist the public with tax and sewer inquiries.

Minimum of 5+ years in a municipal tax office is preferred and experience with Edmunds Tax and Utility software is required. Deadline-driven with attention to detail is essential.

Qualifications

• Strong mathematical aptitude and precise cash handling.
• Excellent customer service and public interaction skills.
• Ability to balance multiple tasks in a fast-paced office.

Responsibilities

• Receive, record, deposit, and reconcile payments for taxes and sewer.
• Prepare daily cash reports and monthly totals.
• Prepare and mail tax and sewer bills.
• Assist with tax lien processes and annual tax sale.
• Provide administrative support and training assistance as needed.

Skills

Cash handling

Customer service

Organizational skills

Multi-tasking

Verbal & written communication

Education

High School Diploma

Certified Tax Collector license

Tools

Edmunds Tax software

Job description

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Cherry Hill Township is seeking a qualified, highly motivated individual for the full-time position of Deputy Tax Collector. This position is responsible for supporting the Tax Collector by processing billing and collections, reconciling daily receipts, maintaining accurate financial records, and assisting the public with tax and sewer inquiries. The successful candidate must demonstrate strong customer service, organizational, and financial reconciliation skills in a fast-paced municipal environment. A Certified Tax Collector's License is required. A Fiscal-Year Tax Collector's License is preferred. Qualified candidates without a Fiscal-Year Tax Collector's License will be considered and may be required to obtain their Fiscal-Year License within one year of employment.

Essential Duties and Responsibilities:

Collections and Billing

• Receive, receipt, reconcile, deposit, and record all payments for taxes, sewer, and central cash fees.
• Prepare daily cash reports and monthly collection totals for turnover to the CFO.
• Prepare and mail municipal tax and sewer bills.
• Process WIPP/Payargo batches and adjustments for any returns.
• Mortgage company bank code changes.
• Process all mortgage company payments and online payment checks.
• Process tax and sewer adjustments, corrections, and applicable sewer discounts.
• Maintain and update sewer account records, including e-bill enrollment and address changes.

Tax Liens and Sale

• Process redemption payments and issue checks to lien holders.
• Assist with all aspects of the annual tax sale process.

Administrative Support

• Assist office staff with training, filing, and record keeping.
• Assist with printing notices and operating folding/stuffing equipment.
• Sort, open, and distribute daily mail.
• Make regular trips to the post office and bank as needed.
• Assist with Positive Pay items.
• Maintain office supplies and reorder as necessary.
• Maintain change boxes and cash drawers with accurate balancing procedures.
• Notarize documents as required for the Tax Collector's Office.
• Perform other related duties as assigned.
• Assume the responsibilities of the Tax Collector during periods of absence.

Education and Certification:

• High School Diploma
• Current and valid license issued by the State of New Jersey, Department of Community Affairs as a \"Certified Tax Collector\".
• Must maintain all required continuing education credits (15 credits every two years) necessary for certification renewal.

Experience:

• 5+ years of experience working in a municipal tax office, preferably for a large municipality.
• Working knowledge of Edmunds Tax and Utility software required.

Skills/Requirements:

• Excellent mathematical aptitude with the ability to accurately handle large sums of cash with extreme accuracy.
• Strong organizational skills and attention to detail.
• Ability to multi-task in a fast-paced environment.
• Excellent customer service and interpersonal skills.
• Ability to handle public inquiries and complaints tactfully and professionally.
• Strong verbal and written communication skills.
• Ability to work cooperatively with municipal departments and outside agencies.
• Proficiency in Microsoft Office software, such as Word, Excel, and Outlook.
• Valid NJ Driver's License.
• New Jersey residency required pursuant to NJSA 54:14-7 (L. 2011, Chapter 70).

Salary Range: $75,000 - $90,000 per year, commensurate with qualifications.

• Health benefits after 60 days of employment (or rebate if waiving benefits)