Tax_Collector_Posting

Plainsboro; Plainsboro Township (NJ); On-site; USD 70,000 - 131,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Paid leave

Group life insurance

Retirement benefits

Job summary

Township of Plainsboro is seeking an experienced Tax Collector to manage the Tax Collection Office under the Finance Department. The role involves billing, collecting, and reporting on property taxes and related charges, with oversight of daily operations and a part-time staff member.

Responsibilities include issuing bills and delinquency notices, coordinating PILOT and tax sale activities, and collaborating with the Tax Assessor and County Tax Board.

Qualifications

• Three years of tax collection experience with at least one year in a supervisory role.
• Knowledge of New Jersey municipal tax collection laws and procedures.
• In-depth understanding of tax billing, PILOTs, and tax sale processes.
• Familiarity with Edmunds, electronic payments, bank systems, and MS Office.
• Strong accuracy, organization and public service-oriented mindset.

Responsibilities

• Oversees daily Tax Collection Office activities including payments at the counter, by mail, online, ACH, and from mortgage/title companies.
• Prepares and issues annual tax bills, estimated bills, and related adjustments.
• Maintains taxpayer accounts, posts receipts, coordinates deposits with Finance.
• Prepares monthly cash books, levy reports, PILOT details, and state filings.
• Issues delinquency notices and conducts annual tax sales; coordinates with sewer accounts as needed.
• Supervises staff, orders supplies, and handles purchase orders.

Skills

Tax collection

Supervisory experience

Public service

Attention to detail

Education

NJ Certified Tax Collector (CTC) certificate

Tools

Edmunds

Electronic payment platforms

Bank systems

Microsoft Office

Job description

TOWNSHIP OF PLAINSBORO NOTICE OF VACANCY

DATE OF POSTING: October 20, 2026

TITLE: Tax CollectorHOURS: Monday-Friday; 35 hours per weekDEPARTMENT: FinanceSALARY RANGE: $70,014 - $130,625 (commensurate with experience)UNION REPRESENTATION: Non-UnionFLSA ExemptThe Tax Collector is a statutory municipal official responsible for the billing, collection, accounting, reporting and enforcement of property taxes and other authorized municipal charges in accordance with New Jersey law. The position administers tax sales, refunds, adjustments, PILOT collections and related Tax Collection Office operations, and coordinates with the County Tax Board and Township Finance Department.Incumbent works under the administrative direction of the Chief Financial Officer while exercising independent judgment in carrying out statutory duties. The Tax Collector supervises one part-time employee, participates in hiring recommendations, addresses performance and disciplinary matters, and establishes daily office work priorities. Work outside regular hours may be required during tax billing and tax sale periods.Essential duties include but are not limited to:

• Oversees daily Tax Collection Office activities, including receiving and processing payments at the counter, by mail, online, by ACH, and from mortgage and title companies; addresses returned and NSF payments.
• Prepares and issues annual regular and estimated tax bills when needed, added and omitted assessment bills, and related tax billing adjustments, including County and State tax appeal adjustments.
• Bills, collects and tracks payments under applicable Township PILOT agreements and continues collection of outstanding special assessments.
• Maintains accurate taxpayer accounts, posts receipts and adjustments, processes ACH applications, and coordinates daily deposits with the Finance Department.
• Prepares the monthly cash book, tax levy and census reports, PILOT collection information, PD-65.10 and VE-WVE-1 reports, and other required County or State filings, including delinquency data submissions.
• Prepares and issues delinquency notices for property taxes, PILOT obligations and special assessments; maintains delinquent account records and responds to taxpayer inquiries.
• Prepares and conducts the annual tax sale, including notices, advertising, maintenance of the tax sale list, and coordination with South Brunswick concerning applicable sewer accounts; administers related lien information and redemptions.
• Prepares resolutions and supporting documentation for tax overpayment refunds, tax cancellations and qualifying veteran exemptions; adjusts taxpayer accounts following appropriate approvals.
• Coordinates billing information with mortgage servicing companies, assists residents with tax payment questions and relevant tax relief information, and communicates with the Tax Assessor regarding deductions and tax account changes.
• Maintains accurate records in Edmunds and other office payment and banking systems;retains collection batches, reports and prior-year records in accordance with applicable recordkeeping requirements.
• Maintains and collects the fees established for vacant and abandoned property registration.
• Supervises assigned staff, orders office supplies and tax bills, prepares departmental purchase orders, and performs other related work consistent with the statutory responsibilities of the Tax Collector.

REQUIREMENTS:

• Valid New Jersey Certified Tax Collector (CTC) certificate
• Three (3) years of tax collection experience, including at least one (1) year of supervisory experience, or an equivalent combination of education and experience, subject to applicable legal certification requirements
• Knowledge of New Jersey municipal tax collection laws, tax sales, tax deductions, billing and collection procedures
• Familiarity with Edmunds, electronic payment platforms, bank systems and Microsoft Office preferred
• Strong accuracy, organization, communication, public service and staff supervision skills

RESIDENCYPursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Township on or after September 1, 2011, shall have one year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Exemptions may be granted on the basis of critical need or hardship.

BENEFITS

The Township provides a comprehensive benefits package including health insurance, dental, vision, paid leave, group life insurance and retirement benefits through the State of

NJ Division of Pension and Benefits.

THE TOWNSHIP OF PLAINSBORO IS AN EQUAL OPPORTUNITY EMPLOYER

• TITLE: Tax Collector
• HOURS: Monday-Friday; 35 hours per week
• DEPARTMENT: Finance
• SALARY RANGE: $70,014 - $130,625 (commensurate with experience)
• UNION REPRESENTATION: Non-Union
• FLSA Exempt