Deputy District Clerk - Civil Department

Jefferson County (TX); Beaumont (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Jefferson County Civil Department in Beaumont, TX is seeking a professional to prepare citations, writs, and related documents while performing general clerical duties. The role provides information to the public and supports other clerks with various tasks, including bank deposits and customer service. Regular attendance is essential.

Requirements include a high school diploma or GED, paralegal studies a plus, and 1–2 years of civil legal experience. Background checks are required.

Qualifications

• Strong verbal and written communication is essential.
• Proficient typing and data-entry accuracy.
• Ability to multitask in a fast-paced environment.
• Maintain confidentiality of case information.

Responsibilities

• Accepts and processes civil e-filings and prepares notices and writs.
• Assists the public and answers inquiries within scope of knowledge.
• Directs calls and supports clerks with deposits and customer service.
• Able to work Monday–Friday, 8:00 a.m.–5:00 p.m.

Skills

Communication

Typing

Data entry

Organization

Multitasking

Education

High school diploma or GED

Paralegal Studies

Tools

E-filing system

Job description

Summary:

Prepares citations, writs, etc. and performs general clerical duties in support of the Civil Department. Provides assistance and information to the general public.

Essential Job Functions:

Accepts and processes civil e-filings; prepares citations, writs of garnishment, attachment, restraint, injunction, and sequestration, precepts, commissions to take deposition, all types of notices, assists with answering incoming telephone calls; provides assistance and information within scope of knowledge and responsibility; directs calls to appropriate person(s) for further information; provides assistance and relief to other clerks with preparing bank deposits, providing customer service, etc. Regular and predictable attendance is an essential function of this position.

Other Job Functions:

Performs other job related duties as directed.

NOTE:

The above describes the general nature and level of work being performed by employees holding this position. This is not intended to be an exhaustive list of all duties and responsibilities required nor are all duties listed necessarily performed by any one employee so classified.

Education & Experience:

High school diploma or GED; Paralegal Studies education a plus; knowledge of general clerical and data entry functions; 1 to 2 years of related civil legal experience.

Specialized Requirements:

Subject to comprehensive background check.

Knowledge, Skills, & Abilities:

Strong verbal and written communication skills; math computation ability; strong typing skills; effective interpersonal skills in order to interact and cooperate with co-workers and to deal effectively with attorneys, court personnel and the general public. Knowledge of E-filing system. Must maintain confidentiality of case information.

Equipment Used:

Personal computer/network; calculator; copy machine; other general office equipment as needed.

Work Situations/Demands/Efforts:

Must be able to work in a fast-paced and often stressful environment with multiple interruptions. Work requires multitasking, organizing, prioritizing, accuracy and attention to detail. Must be able to work alone or as part of a group and be flexible in order to perform and coordinate a variety of duties; must be able to handle a high volume of telephone calls and customers; must be dependable and a team player.

Working Conditions:

Work is performed primarily in a climate controlled open office environment which is shared with other employees and is readily accessible to the general public; heavy office traffic may cause distraction and interrupt duties. Must be available to work Monday through Friday, 8:00 a.m. to 5:00 p.m.

Physical Requirements:

Work is primarily sedentary; duties require walking and/or standing to assist at counter, deliver or retrieve paperwork in other offices or departments; frequent reaching, lifting and carrying objects weighing up to 10 lbs.

Equal Opportunity Statement:

Jefferson County is an equal opportunity employer. The County does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status (disabled), genetic information, sexual orientation, gender identity or expression, or political affiliation in employment or the provision of services. To request a reasonable accommodation or other assistance, contact a Human Resources representative at [phone], or for the hearing impaired, through RELAY Texas at 1-800-735-2989 or mail your request to 1225 Pearl St., Suite 201 Beaumont, Texas 77701.