Deputy Court Clerk

City of Beaumont; Beaumont (TX); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

City of Beaumont is seeking a court clerk to perform essential duties in the municipal court, including docketing, entering court dates, and assisting attorneys and the public.

The role requires a high school diploma, at least three years of clerical experience, and proficiency in Word, Excel and Office 365, with a typing speed of 40–45 wpm. This is an on-site position with requirement for background check and drug/alcohol screening.

Qualifications

• Knowledge of computer procedures and clerical procedures; familiarity with court procedures preferred.
• Proficient with Microsoft Word, Excel, and Office 365.
• Must pass typing test of 40–45 wpm.

Responsabilités

• Set cases for attorneys and dates of appearance for county courts.
• Notify parties of trial dates including attorneys, defendants, witnesses and jurors.
• Enter court dates, summons, warrants, citations and all monies into computer.
• Balance daily receipts with cash on hand and maintain records.
• Answer multi-line telephone inquiries and provide information to the public.
• Prepare, sign and seal official court documents.

Connaissances

Clerical skills

Data entry

Multi-tasking

Typing 40–45 wpm

Microsoft Word

Microsoft Excel

Office 365

Bilingual preferred

Formation

High school diploma

3+ years clerical experience

Outils

Window-based software

Word

Excel

Office 365

Description du poste

Duties and Responsibilities

Essential Job Functions: Performs any and all of the following functions; sets cases for attorneys representing clients, sets dates of appearance and appeals for county courts; notifies concerned parties through summons of trial dates including attorneys, defendants, witnesses, jurors, and police; enters court dates, summons, warrants, citations from other departments, citizen's complaints, and all monies collected into computer; performs a variety of court duties including calling court to order, swearing in witnesses, arranging jurors, and quoting fines to judge; collaborates with city attorney on preparation of trial, no contest docket and arraignment dockets; prints dockets and compiles records of cases listed; collects and maintains records of all monies received by court; balances daily register receipts with cash received; answers multi-line telephone inquiries; scanning; provides signature, date and official court seal to all legal documents; provides assistance and information to citizens, other city departments, police officers and attorneys; types form letters.<\/p>

Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.<\/p>

Working Conditions

This position requires 100% on‑site work. Works inside in a normal office environment. Is subject to the constant noise of voices, telephones, and is exposed to dust/mites. Must be available to work Monday - Friday, 8:00 am to 5:00 pm or 5:00 am - 2:00 pm, possible extended hours due to evening Court, and overtime when necessary.<\/p>

Minimum Essential Qualifications

Knowledge: Knowledge of computer procedures; knowledge of clerical procedures and policies of the court; considerable knowledge of modern office practices and procedures; some knowledge of traffic and misdemeanor laws and their prospective fines preferred.<\/p>

Skills/Abilities: Ability to follow oral and written instructions; ability to perform mathematical and accounting computations accurately; ability to maintain complete and complex records, and prepare reports from them; ability to type and perform data entry and multi-task with high degree of accuracy; ability to establish and maintain effective working relations with employees, court officials, attorneys and the public; 10-key adding machine and computer terminal; bilingual preferred.<\/p>

Physical Requirements: Constantly sees and hears; frequently files, types, writes by hand, performs data entry, uses a calculator and PC, sits, sorts, and stands; infrequently drags and lifts objects weighing up to 25 lbs.<\/p>

Education/Experience: Graduation from high school or equivalent supplemented by advanced training in office/clerical procedures; minimum three (3) years experience in clerical work including data entry for centralized computer, cashiering, computer operations, and computer service; experience with court procedures and with personal computers preferred. Proficient in Microsoft Word, Excel, and Office 365 preferred. Able to navigate through window based software. Must pass typing test of 40-45 wpm.<\/p>

Other

This position requires 100% on‑site work. Skills tests will be administered. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test.<\/p>

The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at [phone] or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.<\/p>

The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.<\/p>