Deputy County JP Clerk III

Galveston County Human Resources; Galveston (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

Galveston County Human Resources seeks a Court Clerk Assistant to provide specialized administrative and technical support to the Justice Court, Precinct 4. The role includes assisting court personnel, handling filings, and responding to public inquiries as needed.

Primary duties involve document processing, correspondence preparation, mail handling, and basic IT support within an office setting. Requires high school graduation and at least three years of county clerk experience.

Qualifications

• Requires High School graduation or GED equivalent.
• Requires three years of county clerk experience or closely related experience.

Responsibilities

• Assists all Court Personnel in the Court where needed.
• Assists all Court Personnel in the Department regarding filing of all cases filed within the department.
• Responds to inquiries and requests from other departments and the general public; resolves problems as appropriate.
• Answers telephone; directs calls, answers questions, and takes messages as appropriate.
• Performs research and provides information.
• Issues and/or files citations, cases, subpoena warrants, and other court orders.
• Prepares cost bills and invoices.
• Operates Cash Register and runs daily reports each day.
• Prepares, types, and distributes reports.
• Provides certified or plain copies to requesting persons, organizations, or municipalities.
• Develops and prepares forms and correspondence.
• Assists department employees with personal computer and IT questions.
• Receives, sorts, opens, and distributes mail; stamps and mails outgoing mail; performs large-scale mail outs.
• Performs standard office functions, including faxing, copying, and shredding, filing and typing.
• Provides assistance in locating and providing court dockets to the court when needed.
• Performs assistance to scanning of Court Documents and verifying it.
• Remains aware of all laws and changes, procedures and requirements that apply to the Court, recordings and judicial proceedings to the County Clerk's Office.
• Performs related work as assigned.

Education

High School diploma or GED

Job description

General Description

The purpose of this class is to provide specialized administrative and technical assistance to an assigned department and may perform any or all of the functions outlined below.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Assists all Court Personnel in the Court where needed.
• Assists all Court Personnel in the Department regarding filing of all cases filed within the department.
• Responds to inquiries and requests from other departments and the general public; resolves problems as appropriate.
• Answers telephone; directs calls, answers questions, and takes messages as appropriate.
• Performs research and provides information.
• Issues and/or files citations, cases, subpoena warrants, and other court orders.
• Prepares cost bills and invoices.
• Operates Cash Register and runs daily reports each day.
• Prepares, types, and distributes reports.
• Provides certified or plain copies to requesting persons, organizations, or municipalities.
• Develops and prepares forms and correspondence.
• Assists department employees with personal computer and IT questions.
• Receives, sorts, opens, and distributes mail; stamps and mails outgoing mail; performs large-scale mail outs.
• Performs standard office functions, including faxing, copying, and shredding, filing and typing.
• Provides assistance in locating and providing court dockets to the court when needed.
• Performs assistance to scanning of Court Documents and verifying it.
• Remains aware of all laws and changes, procedures and requirements that apply to the Court, recordings and judicial proceedings to the County Clerk's Office.
• Performs related work as assigned.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent.

Requires three years of county clerk experience or closely related experience.

Physical Demands/Work Environment:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

The work is typically performed sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.

The work is typically performed in an office.

Emergency Preparedness Tier Level: 4

Special Certifications and Licenses:

None.

Department:

Justice Court, Precinct 4

Salary:

$40,408.00