Deputy Court Clerk

City-of-Beaumont,-Texas; Beaumont (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Beaumont, Texas is seeking a court clerk to support daily court operations in a 100% on-site role. The position involves setting court dates, notifying attorneys and parties, and entering court data into the computer system.

The successful candidate will balance receipts, answer calls, and maintain detailed records. Proficiency in Word/Excel and a typing speed of 40–45 wpm are required; background checks and drug screening may be conducted.

Qualifications

• Graduation from high school or equivalent; advanced training in office/clerical procedures preferred.
• Minimum three (3) years experience in clerical work including data entry for centralized computer, cashiering, computer operations, and computer service.
• Proficient in Microsoft Word, Excel, and Office 365; able to navigate window-based software; typing test of 40–45 wpm.

Responsibilities

• Set cases for attorneys, schedule dates of appearance and appeals; notify parties of trial dates.
• Enter court dates, summons, warrants, and fines into the court computer; maintain records of monies collected.
• Balance daily receipts and respond to multi-line telephone inquiries; provide information to citizens and staff; prepare form letters.

Skills

Data entry

Typing

Record keeping

Multi-tasking

Communication

Education

High school diploma

3 years clerical experience

Tools

Microsoft Word

Microsoft Excel

Office 365

Job description

Essential Job Functions:

Performs any and all of the following functions; sets cases for attorneys representing clients, sets dates of appearance and appeals for county courts; notifies concerned parties through summons of trial dates including attorneys, defendants, witnesses, jurors, and police; enters court dates, summons, warrants, citations from other departments, citizen's complaints, and all monies collected into computer; performs a variety of court duties including calling court to order, swearing in witnesses, arranging jurors, and quoting fines to judge; collaborates with city attorney on preparation of trial, no contest docket and arraignment dockets; prints dockets and compiles records of cases listed; collects and maintains records of all monies received by court; balances daily register receipts with cash received; answers multi-line telephone inquiries; scanning; provides signature, date and official court seal to all legal documents; provides assistance and information to citizens, other city departments, police officers and attorneys; types form letters.

Other Job Functions:

Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

This position requires 100% on-site work.Works inside in a normal office environment. Is subject to the constant noise of voices, telephones, and is exposed to dust/mites. Must be available to work Monday - Friday, 8:00 am to 5:00 pm or 5:00 am - 2:00 pm, possible extended hours due to evening Court, and overtime when necessary.

Knowledge

Knowledge of computer procedures; knowledge of clerical procedures and policies of the court; considerable knowledge of modern office practices and procedures; some knowledge of traffic and misdemeanor laws and their prospective fines preferred.

Skills/Abilities:

Ability to follow oral and written instructions; ability to perform mathematical and accounting computations accurately; ability to maintain complete and complex records, and prepare reports from them; ability to type and perform data entry and multi-task with high degree of accuracy; ability to establish and maintain effective working relations with employees, court officials, attorneys and the public; 10-key adding machine and computer terminal; bilingual preferred.

Physical Requirements:

Constantly sees and hears; frequently files, types, writes by hand, performs data entry, uses a calculator and PC, sits, sorts, and stands; infrequently drags and lifts objects weighing up to 25 lbs.

Education/Experience:

Graduation from high school or equivalent supplemented by advanced training in office/clerical procedures; minimum three (3) years experience in clerical work including data entry for centralized computer, cashiering, computer operations, and computer service; experience with court procedures and with personal computers preferred. Proficient in Microsoft Word, Excel, and Office 365 preferred. Able to navigate through window based software. Must pass typing test of 40-45 wpm.

This position requires 100% on-site work.Skills tests will be administered. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test.

The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at [phone] or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.

The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.