DJ Clerk I

Chester-County-of-Pennsylvania; Kennett Square (Chester County); On-site; USD 32,000 - 46,000; Full time

Job summary

The District Justice Clerk I provides clerical support to process court documents, schedule court hearings and assist the District Justice in Court procedures. Primary duties include docketing cases, scheduling hearings, recording deposits, collecting payments and handling mail.

This entry-level position requires a High School diploma and up to one year of related experience, strong customer service, typing and data entry skills, and the ability to work with the public.

Qualifications

• High School Diploma or GED required.
• Strong customer service and ability to work with the public.
• Typing and data processing skills with good time management.
• Strong verbal and written communication skills.

Responsibilities

• Docket traffic, non-traffic, civil and criminal complaints.
• Schedule hearings and record depositions at hearings.
• Collect, record, balance and deposit payments.
• Mail out citations through certified mail.
• Prepare, issue or recall warrants and serve to constables.
• Process and distribute daily mail.
• Create reports and/or lists as required.
• Perform clerical functions (type, fax, copy, etc.).
• Customer Service (answer phones, counter service).
• Maintain file system.
• Order and maintain supplies.
• Perform other duties and special projects as required.

Skills

Typing

Customer service

Time management

Verbal and written communication

Office equipment

Data processing

Word

Excel

Outlook

Internet

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Internet

Job description

The District Justice Clerk I provides clerical support to process court documents, schedule court hearings and assist the District Justice in Court procedures.

• Docket traffic, non-traffic, civil and criminal complaints.
• Schedule hearings and record depositions at hearings.
• Collect, record, balance and deposit payments.
• Mail out citations through certified mail.
• Prepare, issue or recall warrants (print and serve to constables).
• Process and distribute daily mail.
• Create reports and/or lists as required.
• Perform clerical functions, as needed (type, fax, copy, etc.).
• Customer Service (answer phones, wait on customers at counter).
• Maintain file system.
• Order and maintain supplies.
• Perform other duties, tasks and special projects, as required.

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience and/or training.
• Excellent customer service skills and the ability to work directly with the public.
• Strong and accurate typing and data processing skills.
• Strong time management skills.
• Good verbal and written communication skills.
• Basic mathematical skills and the ability to handle money.
• Strong organizational skills.
• Ability to operate standard office equipment (fax, copier, postage machine, etc.)

Preferred Skills, Knowledge & Experience:

• One to two years of administrative experience.
• Knowledge of vehicle laws and regulations.
• Able to work as part of a team.
• Knowledge of standard district court procedures and policies
• Able to provide procedural information without providing legal advice.
• Ability to follow AOPC processing guidelines.
• Knowledge of Crimes Code.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Basic Word skills
• Basic Excel skills
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills