DJ Clerk I

County of Chester; Kennett Square (Chester County); On-site; USD 34,000 - 42,000; Full time

Job summary

County of Chester is seeking a District Justice Clerk I to provide clerical support, process court documents and schedule hearings. You will assist the District Justice in court procedures and manage a busy front desk with excellent customer service.

The role requires basic math, data entry and strong organizational skills. A high school diploma or GED is required, with 6 months to 1 year of related experience. Proficiency in Word/Excel/Outlook is preferred.

Qualifications

• High School Diploma or GED.
• Six months to one year of job-related experience and/or training.
• Excellent customer service skills and the ability to work directly with the public.
• Strong and accurate typing and data processing skills.
• Strong time management skills.
• Good verbal and written communication skills.
• Basic mathematical skills and the ability to handle money.
• Strong organizational skills.
• Ability to operate standard office equipment (fax, copier, postage machine, etc.)

Responsibilities

• Docket traffic, non-traffic, civil and criminal complaints.
• Schedule hearings and record depositions at hearings.
• Collect, record, balance and deposit payments.
• Mail out citations through certified mail.
• Prepare, issue or recall warrants (print and serve to constables).
• Process and distribute daily mail.
• Create reports and/or lists as required.
• Perform clerical functions, as needed (type, fax, copy, etc.).
• Customer Service (answer phones, wait on customers at counter).
• Maintain file system.
• Order and maintain supplies.
• Perform other duties, tasks and special projects, as required.

Skills

Typing

Customer service

Data entry

Communication

Time management

Organization

Money handling

Office equipment

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Internet

Job description

The District Justice Clerk I provides clerical support to process court documents, schedule court hearings and assist the District Justice in Court procedures.

• Docket traffic, non-traffic, civil and criminal complaints.
• Schedule hearings and record depositions at hearings.
• Collect, record, balance and deposit payments.
• Mail out citations through certified mail.
• Prepare, issue or recall warrants (print and serve to constables).
• Process and distribute daily mail.
• Create reports and/or lists as required.
• Perform clerical functions, as needed (type, fax, copy, etc.).
• Customer Service (answer phones, wait on customers at counter).
• Maintain file system.
• Order and maintain supplies.
• Perform other duties, tasks and special projects, as required.

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience and/or training.
• Excellent customer service skills and the ability to work directly with the public.
• Strong and accurate typing and data processing skills.
• Strong time management skills.
• Good verbal and written communication skills.
• Basic mathematical skills and the ability to handle money.
• Strong organizational skills.
• Ability to operate standard office equipment (fax, copier, postage machine, etc.)

Preferred Skills, Knowledge & Experience:

• One to two years of administrative experience.
• Knowledge of vehicle laws and regulations.
• Able to work as part of a team.
• Knowledge of standard district court procedures and policies
• Able to provide procedural information without providing legal advice.
• Ability to follow AOPC processing guidelines.
• Knowledge of Crimes Code.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Basic Word skills
• Basic Excel skills
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills