Deputy Director, Financial Operations

POLICE DEPARTMENT; New York (NY); On-site; USD 150,000 - 210,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

55a Program

Job summary

The New York City Police Department seeks an experienced Deputy Director of Financial Operations in its Information Technology Bureau, Fiscal Affairs Division. You will oversee accounts payable, manage a team, and drive process improvements to support critical public safety projects.

Responsibilities include budgeting alignment, reporting, and partnerships with vendors and leadership. A strong background in finance and city-wide procurement is essential.

Qualifications

• Master's degree or bachelor's with extensive experience in budget/financial administration.
• Experience supervising staff performing professional work in budgeting/finance.
• Knowledge of procurement rules and city directives is preferred.

Responsibilities

• Oversee end-to-end accounts payable operations for contract payments per directives.
• Manage a team with mentorship and training.
• Drive process improvements and PASSPort transition.
• Conduct monthly and year-end closings and oversee reconciliations.

Skills

Budget management

Accounting principles

Contract management

Public sector experience

Leadership/ supervision

Data analytics & reporting

Vendor & stakeholder liaison

Education

Master's degree in economics, finance, accounting or related field

Bachelor's degree with 4 years professional experience in budget/finance

54 credits/other equivalent combinations acceptable

Tools

FMS

Infoadvantage reporting

PASSPort system knowledge

Job description

**** CANDIDATES MUST BE PERMANENT IN THE 'ADMINISTRATIVE STAFF ANALYST' CIVIL SERVICE TITLE FOR CONSIDERATION****

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The Information Technology Bureau. Fiscal Affairs Division, administers and manages the $250M Expense, $400M Capital, and Grant budget portfolio to fund day-to-day operations and key strategic technology investments at the NYPD.

The division is seeking a dynamic, experienced and detail-oriented Deputy Director of Financial Operations for an exciting opportunity in our information technology space supporting critical public safety functions. The selected candidate must also be an advocate for process improvement, transparency, teamwork, and maintaining high-quality work product within the unit. The selected candidate will be self-motivated, understand budgets, accounting, contracts, and will be instrumental in the growth of the department. This position will interact with various levels of management, must deliver exceptional customer service and build successful relationships interacting cross-functionally, managing projects, and other duties as assigned.

The duties of the role include, but are not limited to:

• Oversee end-to-end accounts payable operations, ensuring the timely and accurate processing of all contract payments in accordance with Comptroller directives, contract terms, and City policies. Ensure adherence to prompt payment requirements, minimizing interest liabilities and promoting fiscal responsibility.
• Manage a team of staff members, providing strategic direction, mentorship, and ongoing training to enhance team capabilities and performance.
• Drive process improvement initiatives, including the continued transition of all payments into the City’s PASSPort system, streamlining workflows, and ensuring compliance and reporting accuracy.
• Conduct monthly and year-end accounting closings and provide expert oversight of reconciliation, audit processes, and accruals.
• Leverage data and analytics tools to monitor performance, identify operational bottlenecks, and report on key performance indicators to foster informed decision-making and continuous process optimization.
• Serve as a key liaison with vendors, agency stakeholders, and senior leadership, ensuring issues are resolved with a high standard of customer service.
• Ensure alignment with the Bureau's budget forecast and available funding;
• Understanding budgeting, review spending requests, reconcile encumbrances and forecasts, and request budget modifications to ensure alignment with available funding;
• Prepare detailed reports and update tracking documents and assist with presentations to leadership on IT project finances;
• Assist lead development of Standard Operating Procedures for processes within the division;
• Assist with improvements in financial analysis and reporting including development of financial dashboards for management and leadership

ADMINISTRATIVE STAFF ANALYST ( - 1002D

Minimum Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or 2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or 3. An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or 4. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or 5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Preferred Skills

• Strong background in financial management with extensive experience and thorough knowledge of budget, accounting, auditing principles.
• Knowledge of NYC Procurement Policy Board rules, City Charter, and Comptroller Directives, and other accounting guidance and requirements
• Excellent organizational and communication details
• Strong attention to detail.
• Expert knowledge of fiscal functions in Financial Management System (FMS) and Infoadvantage reporting.
• Working knowledge of receipt, invoice and payment functions in the city-wide PASSPort system.
• Excellent organizational and communication details - Minimum 2 years of City capital budgeting experience
• Strong attention to detail

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Additional Information

In compliance with federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.