Director, Fiscal Services

NYC Department of Finance; New York (NY); Hybrid; USD 120,000 - 129,000; Full time

Job summary

NYC Department of Finance is seeking a Director of Fiscal Services to oversee daily accounts payable, reimbursements, the Imprest Fund, and travel processes. The role leads the Fiscal Services Unit, ensuring accuracy, internal controls, and timely payment workflows within the citywide PASSPort framework.

The ideal candidate will bring extensive supervisory experience in financial management, deep knowledge of Comptroller Directives, and proven ability to coordinate with executive leadership and

Qualifications

• Master's degree with 18 months in supervisory capacity in budget or fiscal management, or
• Bachelor's degree with 18 months supervisory experience in fiscal or administrative areas.

Responsibilities

• Manage and prioritize daily operations of the Fiscal Services Unit.
• Oversee invoice review and payment voucher processing.
• Direct imprest fund, reimbursements, and travel processes with reconciliations.
• Provide financial reports to Executive staff for decision making.
• Represent the agency with the Comptroller's office and other oversight bodies.
• Lead implementation of PASSPort across the division.
• Develop and maintain policies to ensure accuracy and internal controls.
• Train employees to improve performance and career growth.

Skills

Supervisory experience

FMS knowledge

PASSPort experience

Comptroller Directives

Written and verbal communication

Education

Master's degree in economics/finance/related field

Bachelor's degree

Tools

FMS (Financial Management System)

PASSPort

InfoAdvantage reporting

Job description

IMPORTANT NOTE: CANDIDATES MUST HAVE A PERMANENT ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s The Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Financial Management is responsible for monitoring and controlling the agency’s finances. This includes the development and management of annual expenses and capital budgets, accounts payable, travel requests, and other payments. The division also includes the Assigned Counsel Plan (ACP) Payments Unit, which is responsible for processing payment vouchers for 18-b attorneys and experts.

The Fiscal Services Unit seeks a dynamic and experienced individual to serve as Director of Fiscal Services. The ideal candidate will oversee daily activities related to accounts payable, employee reimbursements, the Imprest Fund, and agency travel.

Responsibilities

• Manage and prioritize the daily operations of the Fiscal Services Unit.
• Oversee the Fiscal Services Unit in their day-to-day invoice review and payment voucher work.
• Direct imprest fund, personal reimbursement, and out-of-town travel processes including bank account reconciliations.
• Provide financial reports for Executive staff, to inform them of their business decisions.
• Represent the agency in matters involving the Comptroller's office and other oversights.
• Act as the subject matter expert related to all Comptroller Directives, Prompt Payment Guidelines, and other fiscal requirements.
• Develop, implement, and maintain systems, procedures, and policies to ensure efficiency, accuracy, and adherence to internal controls.
• Lead the unit’s integration and implementation of the citywide PASSPort application.
• Help administrative partners and division managers resolve any vendor payment issues.
• Train and coach employees to enhance their understanding, performance, and career growth.

Additional Information

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

ADMINISTRATIVE STAFF ANALYST - 1002E

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• 5+ years of supervisory experience in a financial capacity. - Expert knowledge of fiscal functions in Financial Management System (FMS) and Infoadvantage reporting. - Working knowledge of receipt, invoice and payment functions in the city-wide PASSPort system. - Expert knowledge of Comptroller's Directives and other accounting guidance and requirements. - Excellent written and verbal communication skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $120,000.00 – $129,186.00