Deputy Court Administrator

City of Arvada; Arvada (CO); On-site; USD 82,000 - 112,000; Full time

Job summary

The City of Arvada is seeking an organized Deputy Court Administrator to join the Municipal Court. You will supervise staff, oversee case processing, and ensure accurate, customer-focused services in daily operations.

Responsible for managing FCE and CCIC processes, digital recording, electronic reporting to DMV, open records compliance, budgeting assistance, and staff performance. Requires 4 years admin experience in court setting; a Bachelor’s in Criminal Justice or related field is preferred.

Qualifications

• 4 years of progressively responsible administrative experience in a court/legal environment.
• Demonstrated experience developing processes, programs or projects.
• Basic knowledge of budgeting and financial processes.

Responsibilities

• Organizes, supervises and coordinates daily duties of staff handling Municipal Court cases.
• Maintains accuracy of case processing and performance metrics.
• Operates FCE and CCIS systems; ensures data integrity and reporting.

Skills

MS Word

MS Excel

Court software (FCE)

CCIS

Open records & confidentiality

Education

High School/GED

Bachelor’s degree in Criminal Justice or related field

Job description

Internal Candidates must apply through Jobs Hub in Workday.All positions close Friday morning at 12:01am.Apply to join our team today! The City of Arvada promotes Equal Pay for Equal Work. Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range.Pay Range: $82,194.66-$112,388.59 AnnualThe City of Arvada is seeking an organized and experienced professional to join our Municipal Court as Deputy Court Administrator . This position supports daily court operations, oversees staff and case processing functions, and helps ensure efficient, accurate, and customer-focused court services.The ideal candidate will have strong leadership, administrative, and problem-solving skills, with experience in court or legal operations and a commitment to public service.Position Duration: This is a fixed-term, limited-duration position expected to end in December 2028, with the potential for extension and/or transition to a permanent position.Essential Job FunctionsOrganizes, supervises and coordinates the daily job duties of assigned staff responsible for all aspects of processing Municipal Court cases.Participates in the development of staff work plans, measures, and tracks progress towards goals, prepares, and conducts timely and constructive performance appraisals.Monitors and resolves problems with the case management system, Full Court Enterprise (FCE), and other computer systems within the court.Operates digital recording system and the electronic file transfer processes between the court and various outside agencies. Enters real-time disposition and sentencing information during court sessions.Coordinates and performs electronic conviction reporting with the Division of Motor Vehicles.Performs electronic queries of Colorado Crime Information Center (CCIC) for motor vehicle records, criminal histories and warrant entry and clearancesProvides court or case information to defendants, attorneys, police officers, and the public pursuant to open records and confidentiality requirements.Partners with Court Administrator to create statistical reports, track performance measures, and complete department programs and project goals.Assists with preparation of department budget, research, and makes recommendations relating to the budget.Monitors and reconciles daily cash revenues. Monitors problems and investigates inconsistencies in court cashier’s daily receipts.Oversees day-to day leadership activities, including effectively communicate vision and priorities, make decisions and problem solve, delegate work, manage performance, hire, manage resources, develop others, and maintain a team culture to produce strong performance and positive employee and community member experiences.Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.Other Job FunctionsPerforms other duties as assigned.Essential Supervisory DutiesDevelops and/or participates in the development of staff work plans, measures and tracks progress towards goals, prepares and conducts timely and constructive performance appraisals.Makes decisions or recommendations for hiring, promotions, transfers, disciplinary action, and other personnel actions as necessary.Coaches, counsels and supports staff to maximize efficiency and effectiveness. Consistently educates and advises staff on organizational rules, regulations, policies and procedures. Supports creative thinking and problem solving and encourages participatory decision making when appropriate.Provides training and job enrichment opportunities and encourages professional growth and development.Knowledge Skills and AbilitiesStrong working knowledge of court software and systems such as FCE and CCIS, and solid computer and technical skills.Working knowledge of MS Office software such as Word and Excel.Proficient knowledge of accounting procedures.Basic knowledge of the criminal justice system and jury process.Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.Education DegreeHigh School/GEDEducation RequiredYesWork Experience RelatedFour (4) years of progressively responsible administrative experience in a court, legal, or comparable environment.Demonstrated experience developing processes, programs or projects.Work Experience PreferredOne (1) year supervisory experience.Bachelor’s degree in Criminal Justice, Business Administration, Judicial Administration or related field.Other QualificationsMust obtain and maintain a Criminal Justice Information Services (CJIS) Certification.Must pass a criminal background check and a driving record check, if required by the position.Physical DemandsMinimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.HazardsMinimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.Work EnvironmentRegular exposure to heat and noise along with working outside in the elements.Vision: We Dream Big and DeliverMission: We are dedicated to delivering superior services to enhance the lives of everyone in our community.Values:Innovation : We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives.Passion : We are a high performing, inclusive team inspiring each other to pursue excellence.Opportunity : We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values.Every City employee is expected to perform his/her job to the highest professional standards. This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143.The City is an Equal Employment Opportunity Employer.