Administrative Court Clerk

City of Arvada; Arvada (CO); On-site; USD 35,000 - 48,000; Full time

Job summary

The City of Arvada seeks an Administrative Court Clerk to support the Municipal Court and serve as a primary contact for the public. You will help maintain accurate court records, assist in docket operations, and ensure compliance with court procedures in a fast-paced environment.

Responsibilities include handling inquiries, processing summonses, managing files and finances, and supporting the preparation of appeal materials. A CJIS certification is required.

Qualifications

• Basic knowledge of office practices including word processing, data entry, spreadsheets and filing.
• Familiarity with court processes and records management is preferred.
• Able to handle sensitive information with discretion and accuracy.

Responsibilities

• Provide customer service to internal and external customers by in person or by phone.
• Process incoming summonses and create case files for docket dates.
• Maintain, track and reconcile court records and financial transactions.
• Support docket operations and assist in preparation of documents for court.
• Assist in preparing appeal case files and ensure compliance with court sentences.

Skills

Office administration

Data entry

Spreadsheets

Filing

Education

High School Diploma or GED

CJIS Certification (required)

Job description

Pay Range: $25.29-$34.58 Hourly

Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range.

All positions close Friday morning at 12:01am.

The City of Arvada is seeking a detail-oriented and service-driven Administrative Court Clerk to support the Municipal Court and serve as a key point of contact for members of the public throughout the court process. This role plays an important part in ensuring accurate court records, smooth court operations, and respectful, professional interactions with the community.

As an Administrative Court Clerk, you will provide customer service to a wide range of community members, support courtroom and docket operations, maintain case and financial records, and help ensure court orders are properly documented and followed. This position requires strong organizational skills, attention to detail, and the ability to communicate clearly and calmly in a fast-paced and sensitive environment.

Essential Job Functions

• Provides customer service assistance to internal and external customers; answers inquiries and provides service in person and by telephone; manages irate customers utilizing excellent listening and communication skills.
• Researches alternative sentencing and treatment options with an aim of creating more appropriate and effective court outcomes.
• Processes incoming summonses; creates case files and files them in appropriate docket dates; closes case files and complies with state archive guidelines.
• Tracks court ordered classes, counseling, and related orders.
• Issues, distributes, and clears warrants, maintains database records, and schedules court appearances with defendants, attorneys, and interpreters as necessary.
• Supports docket processes, including court check-in, clerical support to the Judge in courtroom and swearing in witnesses and jurors as needed.
• Reviews files received from courtroom to ensure proper entries of the court’s orders have been made in the computer and properly recorded on notices to defendant.
• Maintains juror records and summons jurors, as necessary.
• Assists in the Preparation of appeal case files for district court according to district court guidelines.
• Reviews open cases to confirm compliance with court sentences and conditions.
• Makes payment arrangements, collects payments, maintains, and reconciles case financial records in database.
• Reconciles and prepares reports on daily receipts, credit card transactions, bond account and petty cash.
• Prepares and calculates monies required for jury trials.
• Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.
• Performs other duties as assigned.

Knowledge Skills and Abilities

• Basic knowledge and experience in all facets of office administrative practices including word processing, data entry, spreadsheets, and filing.
• Basic knowledge of court proceedings and related processes.
• Basic knowledge of bookkeeping practices.
• Excellent organizational, multi-tasking, detail-orientation and time management skills.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

License & Certification

• Education Degree High School/GED Education Required Yes
• Work Experience Related Three (3) years of customer service and clerical experience.
• Work Experience Preferred One (1) year experience in a court clerk environment highly desirable.
• Other Qualifications Must obtain and maintain a Criminal Justice Information Services (CJIS) Certification. Must pass a criminal background check and a driving record check, if required by the position.

Physical Demands

Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Hazards

Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.

Work Environment

Exposure to routine office noise and equipment.

The City of Arvada offers a robust Total Rewards package. To find out more details, select here.

Vision: We Dream Big and Deliver Mission: We are dedicated to delivering superior services to enhance the lives of everyone in our community. Values: Innovation: We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives. Passion: We are a high performing, inclusive team inspiring each other to pursue excellence. Opportunity: We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results. The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. Every City employee is expected to perform his/her job to the highest professional standards. This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143.

The City is an Equal Employment Opportunity Employer. We have consistently received Top Workplace awards since 2012. Most recently, we received USA Today's Top Workplaces Award.