Deputy County Clerk II - Land/Vitals

Collin County Government; McKinney (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Collin County Government seeks a Deputy County Clerk II – Land and Vitals to record real property documents and plats, issue licenses and certified copies, and manage a cash drawer with professional public service. The role reports to a lead clerk and may be in McKinney or Plano, handling records management and customer service.

Qualifications include a high school diploma, at least two years’ experience, 50 WPM typing, a Texas driver’s license, and the ability to pass background checks.

Qualifications

• High school diploma or equivalent.
• At least two years of work experience.
• Typing speed of 50 WPM or higher.
• Valid Texas Driver's License with acceptable driving record.
• Ability to pass criminal background check.
• Ability to pass a background check in the Texas Electronic Registrar database.
• Advanced data entry and scanning with high accuracy.

Responsibilities

• Accurately recording electronic and paper real property documents.
• Reviewing, approving, and recording plats.
• Issuing and recording marriage licenses.
• Issuing certified copies of birth and death records.
• Certifying TABC applications for beer and wine permits.
• Filing DD214s and foreclosure notices.
• Processing burial transits and livestock marks and brands.
• Maintaining a cash drawer and balancing daily transactions.
• Providing heavy customer service in person or by phone.

Skills

Typing 50 WPM

Data entry accuracy

Attention to detail

Customer service

Cash handling

Education

High school diploma or equivalent

Job description

Job Description Level II

Collin County is seeking candidates to fill the position of Deputy County Clerk II – Land and Vitals. A Deputy County Clerk II – Land and Vitals is responsible for, but not limited to, reviewing, processing, and filing documents, licenses, and records; maintaining a cash drawer; and providing customer service to the general public. Work is performed under the direction of a lead clerk.

Primary Functions

• Accurately recording electronic and paper real property documents.
• Reviewing, approving, and recording plats.
• Issuing and recording marriage licenses.
• Issuing certified copies of birth and death records.
• Certifying TABC applications for beer and wine permits.
• Filing DD214s.
• Filing foreclosure notices.
• Processing burial transits.
• Filing and recording livestock marks and brands.
• Issuance of the mark and/or brand certification following state legislative requirements.
• Recording and issuing assumed names.
• Processing home births.
• Maintaining a cash drawer by accurately cashiering cash, credit/debit card, and check transactions.
• Balancing cash drawer at end of each business day.
• Accurately reporting end-of-day transactions.
• Compiling and distributing statistical data.
• Processing incoming and outgoing mail.
• Providing heavy customer service, whether in person or on the phone in a positive and professional manner.
• Performing other duties as assigned.

Minimum Qualifications

• Must possess the knowledge necessary to understand basic operational, technical, or office processes.
• Must have a level of education equivalent to four years of high school or equivalency.
• Must have at least two (2) years of work experience.
• Must have the ability to pass a typing test with a rate of 50 WPM.
• Must possess and maintain a valid Texas Drivers License with an acceptable driving record.
• Must obtain and maintain clearance status in the Texas Electronic Registrar database.
• Ability to pass a criminal background check is required.
  

Must have the ability to perform advanced data entry and scanning with high accuracy and strong attention to detail. Position requires the ability to understand and properly follow all statutes that govern duties and responsibilities. Work requires occasional travel to other locations. Assignments may be located in Plano or McKinney and are subject to change.

Testing Requirements

This position requires that you pass a typing test at the minimum rate specified above.

• If you have taken a typing test with us within the last 6 monthsthatmeets or exceeds the requirements above, you do not need to take it again.
• If you have never takenour typing test,have notmet the requirements above, or it has been more than 6 months since your last test, you will need to take thetestin order for your application to be complete.

Typing tests are administered in the Human Resources Testing room from 8:30am - 4:30pm, Monday through Friday. You do not need an appointment to test, but youwill need to bringagovernment issued photoID. If you have any questions regarding the testing, please feel free to call 972-548-4606.

The Human Resources office is located at :

Jack Hatchell Administration Building
2300 Bloomdale Road
4th Floor - Suite 4117
McKinney, TX 75071