Deputy Magistrate Clerk

Collin County Government; McKinney (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Collin County Government seeks a full-time Deputy Magistrate Clerk to support Magistrate Court operations at the Collin County Adult Detention Center. The role requires handling documents in Odyssey and TLETS, conducting inmate interviews, and preparing court orders under supervision.

Applicants should have at least one year of relevant experience, a high school diploma or equivalent, and pass a 35 wpm typing test. Texas driver’s license and CJIS/TLETS training within set timelines are expected.

Qualifications

• At least 1 year of relevant experience.
• High school diploma or equivalent required.
• Pass a typing test at 35 wpm.
• Valid Texas Driver’s License with acceptable driving record.
• Willing to take constitutional oath of office in Texas.
• Clear background check and pre-employment physical.
• Complete CJIS Security Awareness training within 30 days.
• Become TLETS full access certified within 6 months.

Responsibilities

• Extract and review law enforcement and legal documents from TLETS and Odyssey to identify information for Magistrate Court proceedings.
• Interview inmate defendants to assist with affidavit funding; determine primary language and need for interpretation; enter data into Odyssey.
• Prepare draft court orders for judicial review following legal procedures.
• Document probable cause, bail and bond conditions during magistrate proceedings in Odyssey, PSRS, TLETS, TCIC.
• Provide final court orders and bond documentation to inmates; communicate special court orders to parties.
• Serve as liaison between defense attorneys, District Attorney, CSCD, interpreters, and court officers.
• Perform pre-docket charge/case analysis to determine jurisdiction and case order.
• Use Odyssey queue to send/receive documents to/from District Clerk’s Office and Magistrate Judge, including SB6 forms.
• Review documentation for accuracy in criminal, probate, or mental health cases prior to Odyssey entry.
• Prepare and create TCIC forms for respective counties.
• Conduct QA reviews of Odyssey entries, PSRS, and TLETS inputs across magistrate clerks.
• Perform court admin tasks: answer phones, respond to inquiries from departments, agencies, and the public.

Skills

Typing 35 wpm

Bilingual (preferred)

Attention to detail

Interpersonal communication

Education

High school diploma or equivalent

Tools

Odyssey

TLETS

TCIC

Job description

Job Description

Collin County is seeking candidates for the position of full-time Deputy Magistrate Clerk. This role is responsible for supporting the operations of the Magistrate Court, located within the Collin County Adult Detention Center. Work is performed under the direction of Magistrate Lead Clerk and within the Collin County Jail.

Primary Functions

• Extract and review law enforcement and legal documents, including but not limited to, case histories, warrants, criminal history, bond conditions, and probation conditions from Texas Law Enforcement Telecommunications System (TLETS) and the court management system (Odyssey), to identify necessary information required to assist with preparing for Magistrate Court proceedings.
• Conduct interviews with inmate defendants to assist with completion of affidavit of funding form, identify primary language, and need for interpretation. Upon completion, enter data into Odyssey.
• Follow legal procedures to prepare draft court orders for judicial review.
• While attending Magistrate proceedings, document judicial determination regarding probable cause, bail and bond conditions and Emergency Protective Orders (EPO) are in Odyssey, the Public Safety Reporting System (PSRS), TLETS and Texas Crime Information Center (TCIC).
• Ensure final court orders, PR bonds and bond conditions are provided to inmates prior to leaving arraignment, obtain a copy for records, and communicate special court orders (i.e. EPO, Deep Lung Device (DLD), Electronic Mentoring Device (ELM), and Mental Health conditions) to applicable parties.
• Serve as a liaison between defense Attorneys, District Attorney, Community Supervision and Corrections Department (CSCD), interpreters, and court officers for hearings scheduled, updated or canceled.
• Perform pre-docket charge/case analysis to determine if Magistrate Court still has jurisdiction in Collin County and determine the order in which cases will be seen.
• Utilize Odyssey queue functionality to electronically send and receive court documents to/from the District Clerk’s Office and the Magistrate Judge, including SB6 forms.
• Review documentation for accuracy and completion of criminal, probate or mental health court proceedings such as bond amount, criminal charge(s), inmate address, name and demographics for order of protection, signature of Magistrate Judge and court stamp is on required documentation prior to entering data in Odyssey.
• Prepare and create TCIC forms to respective counties.
• Conduct quality assurance reviews of the Odyssey case documents, PSRS entries and TLETS input of the other magistrate clerks for accuracy, completeness and compliance.
• Perform court administrative functions, such as answering phones and emails responding to inquiries from other departments, state and local agencies and the public.

Minimum Qualifications

• Candidates must possess the knowledge necessary to understand basic operational, technical, or office processes.
• At least one (1) year of relevant experience.
• Candidates must have a level of education equivalent to four (4) years of high school.
• Pass a typing test at the rate of 35 words per minute.
• Possess and maintain a valid Texas Driver’s License with an acceptable driving record.
• Be willing to take the constitutional oath of office required in Texas.
• Clear a background investigation and pass a post-offer, pre-employment physical
• Complete CJIS Security Awareness training within 30 days of employment and become TLETS full access certified within 6 months of employment.
• Have the ability to listen and perform the necessary functions of the position during high-speed hearings.

Scheduled hours are from 6:30am – 5:30pm (with a one-hour lunch break), 4 days a week with 3 days per week off. Scheduled days vary and candidates must be willing and able to work any day of the week, with the schedule including one or both weekend days. In general, schedules will be re-evaluated every 2 - 3 months; additional changes to the schedule may occur if or when staffing levels change. Must be willing to work some holidays. Regular and predictable attendance and punctuality are required.

Bilingual language skills are preferred

Testing Requirements

This position requires that you pass a typing test at the minimum rate specified above.

• If you have taken a typing test with us within the last 6 months that meets or exceeds the requirements above, you do not need to take it again.
• If you have never taken our typing test, have not met the requirements above, or it has been more than 6 months since your last test, you will need to take the test in order for your application to be complete.

Typing tests are administered in the Human Resources Testing room from 8:30am - 4:30pm, Monday through Friday. You do not need an appointment to test, but you will need to bring a government issued photo ID. If you have any questions regarding the testing, please feel free to call 972-548-4606.

The Human Resources office is located at :

Jack Hatchell Administration Building
2300 Bloomdale Road
4th Floor - Suite 4117
McKinney, TX 75071