Deputy Clerk I - County Clerk - Recording - Denton

Denton County; Denton (TX); On-site; USD 42,000 - 48,000; Full time

Job summary

Denton County seeks a Deputy Clerk I to perform specialized clerical, administrative, and secretarial duties in an assigned department. The role answers phones, greets visitors, routes inquiries, and manages communications with accuracy and courtesy.

The position handles data entry, file maintenance, mail processing, and cash drawer balancing, requiring punctual attendance and adherence to procedures. Some college coursework and related certifications are preferred.

Qualifications

• High School Diploma or GED plus at least one year of related experience or an equivalent combination.
• Completion of some college coursework is preferred.
• Specific certifications related to the area of assignment may be required.

Responsibilities

• Answer telephones and greet visitors; provide information or refer inquiries to the appropriate personnel.
• Route incoming calls and record messages; respond to emails and faxes as necessary.

Skills

Clerical skills

Telephone support

Customer service

Data entry

Record keeping

Education

High School Diploma or GED

Some college coursework preferred

Certifications may be required

Tools

Data entry equipment

Word processing

Filing / records management

Job description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.

Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.

Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.

Balances the cash drawer daily and prepares related reports on a daily and weekly basis.

Regular and punctual attendance is required.

Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates, and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.

Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.

Collects court costs and fees.

Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.

Opens and assigns criminal cases to various courts and delivers them to the courts for further processing.

Performs passport services for US Citizens.

Performs other related duties as required.

High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college-level coursework is preferred.

Specific certifications related to the area of assignment may be required for this position.

The primary location for this position is Denton, Texas and at times this position may require some travel to other satellite locations.

To ensure the proper delivery of emails please add [e-mail] to your email safe list.