Deputy Contractor Program Manager

MDW Associates; Fort Belvoir (VA); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life insurance

Long-term disability

Short-term disability

401(k)

Flexible leave

Job summary

MDW Associates is seeking a Deputy Contractor Program Manager to support the NGA in the Fort Belvoir-Springfield, VA area. The Deputy CPM assists the Contractor Program Manager with day-to-day management of the IMUA program, including performance, finance, staffing, reporting, schedules, security deliverables, and contract administration.

This hybrid position requires some on-site presence with coordination across MDW, subcontractors, and government stakeholders to ensure timely, compliant

Qualifications

• Experience managing Federal Government contracts and deliverables.
• Ability to present financial, staffing, and program status information.
• Knowledge of funding analysis, labor utilization, burn rates, and EAC.
• Experience coordinating a dispersed workforce and government stakeholders.
• Experience implementing PMP, QCP, transition plans and risk processes.
• Experience staffing activities: recruiting, onboarding, retention, performance.

Responsibilities

• Oversee contract and subcontractor performance across locations.
• Coordinate with Government program managers, CORs, and leaders.
• Prepare and consolidate financial, staffing, and status reports.
• Monitor expenditures, labor utilization, funding, burn rates, EAC.
• Maintain reporting calendar and CDRL deliverables.
• Support PMP, QCP, transition, staffing plans and risk registers.
• Track risks, issues, and corrective actions to resolution.
• Assist workforce planning, onboarding, and vacancy management.
• Ensure timely completion of onboarding, training, and docs.

Skills

Federal contracting experience

Financial oversight

Staffing coordination

Reporting accuracy

Contract deliverables

Program management

Government stakeholder comms

Microsoft Office

Adobe Acrobat

Unanet

Education

Master's degree in business

Bachelor's degree in business

Tools

Microsoft Office

Adobe Acrobat

Unanet

Job description

MDW Associates is seeking a Deputy Contractor Program Manager (Deputy CPM) to support the National Geospatial-Intelligence Agency (NGA) in the Fort Belvoir-Springfield, Virginia area. The Deputy CPM will assist the Contractor Program Manager with the day-to-day management and execution of the IMUA program, including contract performance, financial oversight, staffing, reporting, schedules, training, security deliverables, quality control, and contract administration.

The Deputy CPM will coordinate across MDW, subcontractor personnel, and Government stakeholders to ensure program information is accurate, contract deliverables are completed on time, and performance risks are identified and addressed. The individual will also provide continuity of program leadership and may perform CPM responsibilities when delegated by the Contractor Program Manager.

This is a hybrid position requiring some on-site presence.

The Deputy Contractor Program Manager may perform a combination of some or all of the following duties:

• Support the Contractor Program Manager in overseeing contract and subcontractor performance across all program locations and functional areas.
• Coordinate regularly with Government program managers, the Contracting Officer's Representative (COR), task leads, corporate leadership, and subcontractor representatives.
• Prepare and consolidate financial, staffing, performance, risk, and program status information for recurring reports, reviews, and Government meetings.
• Monitor contract expenditures, labor utilization, funding, burn rates, cost variances, and Estimated Cost at Completion (EAC) projections.
• Maintain the program reporting calendar and deliverable tracker to ensure timely, accurate, and compliant submission of contract data requirements list (CDRL) deliverables.
• Coordinate inputs for monthly status reports, financial reports, staffing reports, program management reviews, and other contractually required deliverables.
• Support the development, implementation, and maintenance of the Program Management Plan (PMP), Quality Control Plan (QCP), transition plans, staffing plans, risk register, and associated management procedures.
• Track program risks, issues, decisions, and corrective actions and coordinate with responsible parties to ensure timely resolution.
• Assist with workforce planning, recruiting, onboarding, retention, personnel assignments, vacancy management, and employee performance matters.
• Monitor completion of required eNomination actions, non-disclosure agreements, training, security documentation, and other personnel onboarding requirements.
• Coordinate with subcontractors and functional leads to collect program data, evaluate performance, address staffing or performance concerns, and maintain consistent execution across the team.
• Support contract transition-in and transition-out activities to maintain continuity of operations and minimize disruption to the NGA mission.
• Assist with the preparation and coordination of documentation supporting funding actions, contract modifications, staffing changes, and other contract administration activities.
• Review reports, presentations, spreadsheets, and other deliverables for completeness, accuracy, consistency, and compliance with contract requirements.
• Maintain current knowledge of relevant NGA programs, projects, organizations, and activities at the programmatic level.
• Perform Contractor Program Manager responsibilities when designated, while maintaining appropriate communication with the CPM and MDW leadership.

Required Experience/Skills:

• Experience supporting the management of Federal Government contracts, including program execution, financial oversight, staffing, reporting, and contract deliverables.
• Demonstrated ability to prepare and present financial, staffing, performance, schedule, and program status information.
• Knowledge of contract financial management practices, including funding analysis, labor utilization, burn-rate monitoring, variance analysis, and EAC forecasting.
• Experience coordinating a geographically dispersed workforce consisting of employees, subcontractors, functional leads, and multiple Government stakeholders.
• Experience supporting or implementing Program Management Plans, Quality Control Plans, transition plans, risk-management processes, and corrective-action procedures.
• Experience managing staffing activities, including recruiting, onboarding, personnel tracking, vacancy management, retention, and performance monitoring.
• Ability to organize and manage multiple concurrent deadlines, deliverables, meetings, and action items in a complex contract environment.
• Proven ability to identify performance risks, develop practical mitigation strategies, and follow issues through resolution.
• Strong written and verbal communication skills, including the ability to communicate effectively with Government program managers, CORs, contracting personnel, corporate leadership, employees, and subcontractors.
• Proficiency with Microsoft Office applications and Adobe Acrobat for preparing reports, presentations, spreadsheets, and contract documentation.

Desired Experience/Skills:

• Experience supporting programs within NGA, the Department of War, the Intelligence Community, or another Federal Government organization.
• Experience serving as a Deputy Program Manager, Operations Manager, Contract Manager, or senior program-management analyst on a contract of similar size, scope, and complexity.
• Project Management Professional (PMP) certification or comparable program-management certification.
• Experience supporting large professional-services contracts with personnel working across multiple Government and contractor locations.
• Familiarity with Government security, personnel clearance, eNomination, training, and documentation requirements.
• Experience using Unanet or a comparable enterprise resource planning, contract accounting, or workforce-management system.

Education Requirement(s):

• Master's degree in a business-related field and five (5) years of program or contract-management experience, or a bachelor's degree in a business-related field and seven (7) years of program or contract-management experience.

Security Requirement(s):

• Candidates for this position must possess an active Top Secret security clearance and be eligible for favorable NGA adjudication for Sensitive Compartmented Information access.

Company Description

Incorporated in 2012, MDW is a small business headquartered in McLean, VA with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

• Strategic Planning
• Cost Estimating
• Budget Programming and Justification
• Budget Execution
• Acquisition Management
• Financial Systems Support & Integration

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy

All your information will be kept confidential according to EEO guidelines.