Deputy Clerk I - County Clerk - Recording - Flower Mound

Denton County, Texas; Flower Mound (TX); Presencial; USD 34.000 - 44.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Group health plans

EAP

Life insurance

Disability insurance

Long term care insurance

Flexible spending accounts

Retirement benefits

12 paid holidays

Tuition Reimbursement

Wellness Program

Descripción de la vacante

Denton County in Flower Mound, TX is seeking a Deputy Clerk I to perform specialized clerical and administrative support in an assigned department. The role includes answering calls, routing inquiries, data entry, filing, mail processing, and assisting with certifications and passport services.

The candidate should have a High School Diploma or GED with at least one year of related experience; some college coursework is preferred and related certifications may be required.

Formación

• High School Diploma or GED required with at least one year of related experience.
• Some college coursework is preferred as additional preparation.
• Certifications related to the area of assignment may be required for this position.

Responsabilidades

• Answers telephone and greet visitors, provides information or routes inquiries to appropriate personnel.
• Uses data entry and word processing tools to enter, store, and retrieve information; maintains files and records.
• Processes mail and distributes materials within the department.
• Balances cash drawer daily and prepares related reports.
• Screens applications for services and verifies eligibility to obtain birth/death/marriage certificates.
• Records legal documents and ensures accuracy and completeness of submissions.
• Collects court costs and fees; scans and indexes records for accuracy.
• Opens and assigns criminal cases to courts and assists with passport services for US Citizens.

Conocimientos

Clerical experience

Educación

High School Diploma or GED

Some college coursework

Descripción del empleo

Description

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

• Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.
• Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.
• Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.
• Balances the cash drawer daily and prepares related reports on a daily and weekly basis.
• Regular and punctual attendance is required.
• Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.
• Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.
• Collects court costs and fees.
• Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.
• Opens and assigns criminal cases to various courts and delivers to the courts for further processing.
• Performs passport services for US Citizens.
• Performs other related duties as required.

Minimum Qualifications

• High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college-level coursework is preferred.
• Specific certifications related to the area of assignment may be required for this position.

Supplemental Information

The primary location for this position is Flower Mound. At times this position may require some travel to other satellite locations.

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• Group health plans for medical and dental coverage
• Employee Assistance Program (EAP)
• Life insurance
• Disability insurance
• Long term care insurance
• Flexible spending accounts for health care and dependent care reimbursements
• Retirement benefits
• Full time employees participate in the Texas County & District Retirement System (TCDRS)
• Employees may also participate in a retirement savings program (Deferred Compensation)
• 12 paid holidays
• Tuition Reimbursement
• A Wellness Program
• Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

Family Medical Leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition