Administrative Specialist III - Human Resources

Denton County, Texas; Denton (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health plans

Dental coverage

Retirement benefits

Tuition Reimbursement

Wellness program

Job summary

Denton County is seeking an Administrative Specialist III to support the department with a range of clerical and technical tasks. You will maintain files and databases, answer phones, greet the public, process mail, and assist with data for reports.

This role emphasizes confidentiality, onboarding coordination, and HR-related documentation. Strong organizational skills and experience with HRIS systems are highly valued for success in this position.

Qualifications

• High School Diploma or GED required; 3+ years in a related administrative field preferred.
• Experience with HRIS systems (Workday or similar) is preferred.
• Ability to manage sensitive information with discretion and maintain confidentiality.

Responsibilities

• Performs data entry and maintains files and records with accuracy.
• Answers phones, greets visitors, and directs inquiries to the appropriate department.
• Handles mail processing and distribution; supports reports preparation and data compilation.
• Coordinates onboarding tasks, including documentation and scheduling multiple actions in HRIS.

Skills

Administrative support

Data entry

Customer service

Education

High School Diploma or GED

Tools

Workday or HRIS

Job description

Description

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties

• Performs research and compiles data for special projects, reports or other publications; prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives.
• Answers phones, greets visitors, and responds to inquiries related to the county or specific department; directs visitors to correct employee or department as necessary.
• Processes incoming and outgoing mail; routes mail to proper recipient.
• Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested.
• Maintains office supply inventories, ordering and distributing supplies as necessary.
• Coordinates multiple departmental programs through scheduling, training, managing, and monitoring; oversees office management in department without direct supervisory responsibility.
• Displays and reflects the culture, mission, vision, values, and direction of the department.
• Regular and punctual attendance is required.
• Prepares weekly order making appointments, including printing hiring actions from NeoGov, printing and attaching all necessary supporting documentation, preparing the court listing, sending out appropriate emails and making necessary changes in HRIS once personal actions have been approved.
• Schedules drug tests and physicals for new employees. Notifies HR team of any issues.
• Processes paperwork for all hiring actions, ensures degree, if applicable, has been received and drug test, background check, and physical have been completed.
• Administers bilingual & typing test.
• Assists the Benefits Manager with exit interviews.
• Answers routine benefits questions and assists with annual benefits open enrollment.
• Assists in projects and events and backs up other administrative duties as needed.
• Performs other related duties as required.

Minimum Qualifications

• High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.
• Specific certifications related to the area of assignment may be required for this position.

Preferred Experience

• Experience with Workday or previous experience with Workday or similar HRIS system is preferred.
• Handling confidential employee information with discretion.
• Managing high-volume onboarding tasks and multiple priorities.
• Report generation and data accuracy — essential for maintaining clean onboarding records.
• Knowing how onboarding connects to Offer, Hire, and Employment Agreement processes.

Supplemental Information

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave

Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave. The FMLA provides for up to 12 weeks of job-protected leave.

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlin.pdf