Deputy Clerk I - County Clerk - Courts Division

Denton County, Texas; Denton (TX); On-site; USD 32,000 - 43,000; Full time

Job summary

Denton County seeks a Deputy Clerk I to perform specialized clerical, administrative, and secretarial work in an assigned department.

The position involves records processing, data entry, mail handling, and customer service while supporting daily court-related activities and document management.

Qualifications

• High School Diploma or GED and minimum one year of experience in a related field.
• Completion of some college-level coursework is preferred.
• Specific certifications related to the area of assignment may be required for this position.

Responsibilities

• Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel.
• Utilizes data entry equipment and word processing programs to enter, store, and retrieve information; maintains files and records.
• Processes mail and distributes it to the appropriate department or employee.
• Balances the cash drawer daily and prepares related reports.
• Screens applications for services and screens applicants for birth and death records to determine eligibility.

Skills

Data entry

Customer service

Records management

Education

High School Diploma or GED

Some college coursework preferred

Job description

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Examples of Duties

• Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.
• Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.
• Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.
• Balances the cash drawer daily and prepares related reports on a daily and weekly basis.
• Regular and punctual attendance is required.
• Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates, and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.
• Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.
• Collects court costs and fees.
• Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.
• Opens and assigns criminal cases to various courts and delivers them to the courts for further processing.
• Performs passport services for US Citizens.

Minimum Qualifications

• High School Diploma or GED and minimum one year of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college-level coursework is preferred.
• Specific certifications related to the area of assignment may be required for this position.
• Performs other related duties as required.

Supplemental Information

The primary location for this position is Denton, Texas and at times this position may require some travel to other satellite locations.

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Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave

Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.

The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlan.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf