Deputy Clerk I - Justice of the Peace, Pct #4

Denton County, Texas; Denton (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Group health plans (medical & dental)

Employee Assistance Program (EAP)

Life, disability & long-term care ins.

Flexible spending accounts for health/

Retirement benefits

12 paid holidays

Tuition Reimbursement

Wellness Program

Job summary

Denton County, Texas is seeking a Deputy Clerk I to perform specialized clerical, administrative, and secretarial work in an assigned department. The role involves handling court filings, processing payments, assisting in courtroom proceedings, and maintaining accurate records.

The position requires a high school diploma or GED with relevant experience; some college coursework is preferred and a 35 WPM typing test will be required for finalists.

Qualifications

• Typing test of 35 WPM required for finalists.
• High school diploma or GED with at least one year of related experience; college coursework preferred.

Responsibilities

• Answers telephone and greets visitors; provides information or refers inquiries to appropriate personnel.
• Executes data entry and file maintenance; scans, copies, and maintains records.
• Processes mail and prepares documents; distributes mail within department.
• Balances cash drawer daily and prepares related reports.
• Assists the Judge in the courtroom and maintains court records.
• Handles filings for traffic tickets, evictions, warrants, and small claims; processes various court paperwork.

Skills

Typing 35 WPM

Education

High School Diploma or GED

Some college coursework preferred

Job description

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Examples of Duties

• Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.
• Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.
• Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.
• Balances the cash drawer daily and prepares related reports on a daily and weekly basis.
• Regular and punctual attendance is required.
• Assists the Judge in the courtroom during trials; maintains court records and events.
• Processes and enters information for traffic tickets, evictions, warrants, and truancy paperwork as necessary; processes and enters a variety of court paperwork, including Civil, and Small Claims filings and proceedings.
• Collects court costs and fees.
• Receives and processes filings and hearings for evictions, small claims, justice court suits, marriage licenses, Writs of Possessions, Writs of Re-entry, illegal tows, bonds, appeals, and promises to appear in court.
• Administers oaths and affidavits as necessary.
• Calculates and processes exact fines and filing fee amounts; receives and processes payment for fees and fines; handles receipts for money; reconciles cash drawer at the close of each business day; creates related financial reports; completes bank deposits as necessary.

Minimum Qualifications

• Performs other related duties as required.
• High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college-level coursework is preferred.
• Specific certifications related to the area of assignment may be required for this position.
• A Typing Test of 35 WPM will be required for finalists only.

Supplemental Information

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Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:

Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.

The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf