Deputy Clerk I - County Clerk - Recording - Flower Mound

Denton County, TX; Flower Mound (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Denton County seeks a Deputy Clerk I to support a busy department in Flower Mound, TX. The role handles phones, greets visitors, routes inquiries, and processes mail, while maintaining files and records using word processing and data-entry systems.

The position requires a High School Diploma or GED with at least one year of related experience; some college coursework is preferred and certain certifications may be needed. Occasional travel to satellite locations may be required.

Qualifications

• High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college-level coursework is preferred.
• Specific certifications related to the area of assignment may be required for this position.

Responsibilities

• Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages.
• Utilizes computerized data entry equipment and word processing programs to enter, store, and retrieve information; maintains files and records.
• Processes incoming and outgoing mail; distributes mail to appropriate department or employee.
• Balances the cash drawer daily and prepares related reports.
• Screens applications for services and records legal documents; scans and indexes birth, death, and marriage records.
• Opens and assigns criminal cases to various courts and delivers to the courts.
• Performs passport services for US Citizens.
• Other related duties as required.

Skills

Customer service

Data entry

Telephone etiquette

Records management

Multitasking

Education

High School Diploma/GED

Some college coursework preferred

Tools

Word processing software

Data management systems

Job description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.

Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.

Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.

Balances the cash drawer daily and prepares related reports on a daily and weekly basis.

Regular and punctual attendance is required.

Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.

Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.

Collects court costs and fees.

Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.

Opens and assigns criminal cases to various courts and delivers to the courts for further processing.

Performs passport services for US Citizens.

Performs other related duties as required.

High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college-level coursework is preferred.

Specific certifications related to the area of assignment may be required for this position.

The primary location for this position is Flower Mound. At times this position may require some travel to other satellite locations. To ensure proper delivery of emails please add [e-mail] to your email safe list.