Deputy Clerk I - County Clerk - Courts Division

Denton County, TX; Denton (TX); On-site; USD 34,000 - 48,000; Full time

Job summary

Denton County in Denton, Texas seeks a Deputy Clerk I to perform specialized clerical, administrative, and secretarial work in an assigned department. The role answers telephone and greets visitors, provides information or refers inquiries, routes calls, and records messages.

The position uses data entry and word processing software to enter, store, and retrieve information, maintains files, scans documents, and ensures records are complete and accurate.

Qualifications

• High School Diploma or GED required.
• Some college coursework preferred.
• Specific certifications related to the assignment area may be required.

Responsibilities

• Answer telephone and greet visitors; provide information or refer inquiries to appropriate personnel; route incoming calls and record messages.
• Utilize data entry and word processing software to enter, store, retrieve information; maintain and file records; scan and copy documents; ensure files are complete and accurate.
• Process mail; balance cash drawer daily and prepare related reports.
• Screen applications for services to determine eligibility to obtain birth certificates, death certificates, and marriage licenses; record legal documents.
• Scan recorded documents (birth/death certificates, marriage licenses) and index; open and assign criminal cases to courts; perform passport services for US citizens.

Education

High School Diploma or GED

Some college coursework preferred

Certifications related to the area may be required

Job description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.

Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.

Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.

Balances the cash drawer daily and prepares related reports on a daily and weekly basis.

Regular and punctual attendance is required.

Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates, and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.

Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.

Collects court costs and fees.

Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.

Opens and assigns criminal cases to various courts and delivers them to the courts for further processing.

Performs passport services for US Citizens.

Performs other related duties as required.

High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college-level coursework is preferred.

Specific certifications related to the area of assignment may be required for this position.

The primary location for this position is Denton, Texas and at times this position may require some travel to other satellite locations.